Account Payable Specialist

Job Description

Job Description

Position Summary

We are seeking a detail-oriented and organized Accounts Payable Specialist. The Accounts Payable Specialist will be responsible for the accurate and timely processing of vendor invoices, payments, and expense reports while maintaining strong vendor relationships and ensuring compliance with company policies and accounting standards.

The ideal candidate possesses strong organizational skills, excellent attention to detail, and the ability to manage multiple priorities in a deadline-driven environment.

Key Responsibilities

Invoice Processing

• Review, verify, and process vendor invoices for accuracy and completeness
• Match invoices to purchase orders and receiving documentation, as applicable
• Code invoices to the appropriate general ledger accounts and cost centers
• Resolve invoice discrepancies by collaborating with vendors and internal departments

Payment Processing

• Prepare and process weekly check runs, ACH payments, wire transfers, and other electronic payments
• Ensure payments are made accurately and within vendor payment terms
• Maintain payment schedules to optimize cash flow and take advantage of available discounts

Vendor Management

• Establish and maintain positive relationships with vendors
• Respond to vendor inquiries regarding payment status and account balances

Account Reconciliation

• Reconcile vendor statements and resolve outstanding issues
• Perform accounts payable reconciliations and assist with month-end close activities
• Maintain accurate accounts payable aging reports

Qualifications

• 2+ years of accounts payable experience
• Working knowledge of accounting principles and accounts payable processes
• Proficient in Microsoft Excel
• Experience in a high-volume accounts payable environment
• Knowledge of three-way matching and purchase order processes
• Strong vendor management experience