Accounts Payable Clerk

Company Description Woolf Farming & Processing operates in the farming and food processing industry, focusing on producing and delivering high-quality agricultural products. The company manages both crop production and processing operations, supporting a reliable, farm-to-table supply chain. Team members work in a setting that values efficiency, accuracy, and collaboration across departments. Woolf Farming & Processing offers opportunities to contribute directly to essential food production and operations in the Central Valley region. Role Description The Accounts Payable Clerk is responsible for accurately and efficiently processing accounts payable transactions for a crop agriculture organization with multiple entities. This position ensures invoices are properly approved, coded, recorded, reviewed, and paid; process ACH and positive paycheck runs in a timely manner while maintaining accurate vendor and accounting records. The A/P Clerk works closely with the accounting department, operations, purchasing, management, and vendors to resolve discrepancies and ensure expenses are recorded to the appropriate entity, department, and/or crop. Pay Range $23.00hr-$30.00hr Benefits medical, dental, vision and life insurance, vacation and 401(k) benefits ESSENTIAL DUTIES AND RESPONSIBILITIES Receive, review, and process vendor invoices for multiple agricultural entities. Verify invoices for accuracy, proper approvals, supporting documentation, and appropriate coding. Code invoices to the correct legal entity, general ledger account, farm, location, department, and/or crop. Enter invoices into the accounting/ERP system accurately and timely. Match invoices to purchase orders, receiving records, contracts, or other supporting documentation when applicable. Prepare and process weekly A/P payment runs, including checks and ACH payments. Maintain accurate vendor records, including W-9s and payment information. Reconcile vendor statements and research outstanding invoices, credits, and discrepancies. Respond to vendor inquiries regarding invoices, account balances, and payment status. Communicate with farm managers, purchasing, operations, and accounting personnel to resolve invoice and coding issues. Complete applications for new vendors including partial tax exemptions for agricultural purchases. Monitor accounts payable aging and assist with timely resolution of outstanding items. Assist with intercompany transactions and reconciliations between related entities. Review transactions to ensure they are recorded to the correct legal entity and accounting period. Assist with month-end and year-end closing activities, including A/P accruals and reconciliations. Maintain organized electronic and physical records of invoices, payments, and supporting documentation. Assist with annual 1099 preparation and vendor reporting. Provide A/P documentation and support. Perform other duties as assigned by management. Qualifications High school diploma or equivalent required; Associate degree in Accounting, Business, or a related field preferred. 3 years of accounts payable, bookkeeping, or general accounting experience preferred. Experience with crop agriculture, farming, agribusiness, or a related industry is a plus. Experience processing invoices for multiple entities and/or locations preferred. Working knowledge of basic accounting principles and general ledger coding. Proficiency with Microsoft Excel and accounting/ERP software. Strong attention to detail and accuracy. Excellent organizational and time-management skills. Ability to manage a high volume of invoices and meet established deadlines. Strong communication and interpersonal skills, with the ability to work effectively with vendors, farm operations, and accounting personnel. Ability to identify discrepancies, research issues, and follow through to resolution. Ability to maintain confidentiality of financial, vendor, and company information. Ability to work independently while also functioning effectively as part of a team. Experience with multi-entity accounting, intercompany transactions, and agricultural expense coding is highly desirable. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The following requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodation will be provided to enable individuals with disabilities to perform the essential functions of the position. LANGUAGE SKILLS Strong interpersonal and communication skills. Ability to read, analyze and interpret general business periodical, professional journals, technical procedures, or government regulations and provide recommendations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information to management and public groups. MATHEMATICAL SKILLS Ability to work with mathematical concepts such as probability and statistical influence. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. REASONING ABILITY Ability to define problems, collect data, establish facts, and draw valid conclusions. Must be able to read and interpret instructions. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is occasionally required to stand; walk; sit; use hands to finger, handle or feel; reach with hands and arms. The employee is occasionally required to sit and climb or balance. The employee is required to drive and operate a vehicle in a safe manner. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Additional Information All your information will be kept confidential according to EEO guidelines. Woolf Farming is an Equal Opportunity Employer. Woolf Farming participates in E-Verify during the hire process at all locations for all new Team Members. #J-18808-Ljbffr Woolf Farming & Processing