Facilties Coordinator Part-Time

Job Description

Job Description

Facilities Coordinator (Part-Time)

Location: Montgomery County, PA (Travel between Laurel House locations required)
Employment Type: Part-Time

At Laurel House, we believe everyone deserves to live free from domestic violence. For more than 40 years, we have provided safe shelter, supportive services, advocacy, and education to individuals, families, and communities throughout Montgomery County.

We are seeking a highly organized, proactive, and dependable Part-Time Facilities Coordinator to oversee the maintenance, safety, and day-to-day operations of our facilities. This role is essential to ensuring that our offices, shelters, and program locations remain safe, functional, welcoming, and well-maintained for the survivors we serve, as well as our staff and volunteers.

The Part-Time Facilities Coordinator is responsible for coordinating the maintenance and operations of multiple Laurel House properties. This position oversees routine and emergency repairs, manages vendor relationships, monitors building systems, ensures compliance with health and safety regulations, and supports facility improvement projects. Working collaboratively with staff across the organization, the Facilities Coordinator helps create environments that are safe, welcoming, and conducive to delivering high-quality services.

• Conduct routine inspections of all Laurel House facilities to identify maintenance, repair, and safety needs.

• Coordinate preventative, routine, and emergency maintenance with contractors and service providers.

• Maintain organized records of work orders, repairs, warranties, inspections, permits, and preventative maintenance schedules.

• Monitor the condition and functionality of building systems, including HVAC, plumbing, electrical, lighting, and general building maintenance.

• Ensure compliance with OSHA, ADA, fire safety, and other applicable health and safety regulations.

• Coordinate fire drills, safety inspections, emergency preparedness activities, and follow-up corrective actions.

• Serve as the primary point of contact for facilities vendors, including HVAC, plumbing, electrical, landscaping, custodial, pest control, waste removal, and security providers.

• Obtain vendor quotes and competitive bids for maintenance projects and provide recommendations to leadership.

• Monitor vendor performance to ensure quality work and timely completion of projects.

• Maintain inventory of facility supplies and coordinate purchasing as needed.

• Assist with office moves, furniture setup, space planning, and facility logistics for meetings and agency events.

• Track facilities-related expenses and assist with monitoring the facilities budget.

• Communicate proactively with staff regarding maintenance schedules, repairs, facility updates, and safety procedures.

• Coordinate facility improvement projects with staff, volunteers, and contractors.

• Respond promptly to facility emergencies and prioritize urgent maintenance needs.

• Assist with seasonal maintenance, weather-related preparation, and building inspections.

• Maintain the overall appearance, cleanliness, and functionality of all Laurel House properties.

• Perform other duties as assigned.

• Associate's degree in Facilities Management, Building Operations, Property Management, or a related field, or an equivalent combination of education and experience.

• Minimum of two (2) years of experience in facilities management, building maintenance, property management, or a related field.

• Working knowledge of HVAC, plumbing, electrical, and general building maintenance systems.

• Strong organizational, problem-solving, and time management skills.

• Excellent communication and interpersonal skills.

• Ability to work independently while collaborating effectively across departments.

• Valid driver's license, reliable transportation, and the ability to travel between Laurel House locations.

• Ability to lift up to 30 pounds and perform routine physical activities, including walking, bending, climbing stairs, and moving throughout multiple facilities.

• Proficiency with Microsoft Office Suite.

As our Part-Time Facilities Coordinator, you'll play a vital role in supporting the spaces where survivors receive safety, hope, and support. Your work helps ensure that our facilities remain secure, welcoming, and operational so our staff can focus on delivering life-changing services.

If you enjoy solving problems, coordinating projects, working independently, and supporting a mission that makes a meaningful difference in the community, we encourage you to apply.

Laurel House is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.