Administrative Assistant

Administrative AssistantContract Duration: Start Date: 11/03/2025 End Date: 06/30/2026Work Schedule: In-office | Monday – Friday | 9:00 AM – 5:00 PM EST (7.5 hours/day)Pay Rate: $19.73 per hour (W2) + Sick Leave BenefitsOur Mission: Deliver technology leadership that enhances public service quality and strengthens communities across the Commonwealth.Position OverviewWe are seeking a highly organized and proactive Administrative Assistant to support three executive leaders — the Chief Engagement Officer, Chief Data Officer, and Assistant Secretary of Strategy & Planning — while providing essential reception coverage for our Boston office.The ideal candidate will be an experienced administrative professional with excellent communication skills, strong attention to detail, and the ability to manage shifting priorities in a fast-paced, high-visibility environment.All job offers are contingent upon successful completion of a CORI background check, security fingerprinting, and security compliance training.Key ResponsibilitiesProvide centralized executive administrative support for three senior leadersServe as receptionist: greet visitors, manage calls, distribute mail, and coordinate facility requestsManage complex calendars, recurring meetings, logistics, and cross-agency engagementsCoordinate travel arrangements, expense reports, and procurement paperworkMaintain shared drives and digital documentation ensuring organization and version controlRecord meeting minutes and assist with project tracking for strategic initiativesPrepare briefings, presentation materials, and written communications for stakeholdersSupport hiring and onboarding activities for the Data OfficePreferred Qualifications2+ years of experience supporting leadership or executive-level teamsExcellent written and verbal communication skillsAbility to multitask and prioritize workload effectively under deadlinesStrong skills in MS Office: Outlook, Word, Excel, PowerPointAbility to work independently while maintaining strong teamwork skillsHigh level of discretion when handling confidential informationFriendly, professional, and service-oriented approach in a collaborative environmentExperience managing complex calendars and events a plus