Senior Executive Assistant ( 100 % Onsite Role ) - Locals Only

"Work sponsorship is not available for this position. Applicants must be a United States citizen, Green card holder or EAD Green Cards at the direction of our client".

Reach Shaily Sharma || View phone number on click.appcast.io

shaily(at)zilliontechnologies(dot)com

Senior Executive Assistant

Duration: 6 months

Location: Vienna, VA - Onsite Role

Reports To: SVP Procurement & Vendor Management (Chief Procurement Officer)

Compensation*

Rate : $45/hr

*This is the targeted compensation range for this role per hour. Please note that this range is provided as a guideline and the final offer will be based on several factors, including but not limited to, skillset and competencies, level of experience, education, certifications, and location.

Benefits

We offer a comprehensive benefits package including medical, dental, vision, and disability insurance; 401(k)

Position Summary:

We are seeking a highly experienced, polished, and proactive Executive Assistant to provide dedicated support to the Chief Procurement Officer. This role requires an individual who can operate with a high degree of professionalism, discretion, urgency, and independent judgment in a fast-paced executive environment. The ideal candidate will have extensive experience supporting senior executives, preferably in a large, complex, highly matrixed organization. This individual must be highly organized, detail-oriented, resourceful, and comfortable managing competing priorities while maintaining strong follow-through and confidentiality. This role is best suited for someone who understands executive-level support is not only administrative, but also operationally critical. The Executive Assistant will help ensure the Chief Procurement Officer is prepared, organized, and able to focus on strategic priorities by managing calendars, communications, meeting logistics, travel, expenses, materials, and day-to-day coordination across internal and external stakeholders.

Required Qualifications:

Minimum of 7 to 10 years of experience providing executive-level administrative support, preferably to a senior executive, C-suite leader, or equivalent

Demonstrated experience managing complex calendars, competing priorities, confidential information, and senior-level stakeholder interactions

Strong proficiency with Microsoft Office applications, including Outlook, Teams, Word, Excel, and PowerPoint

Excellent written and verbal communication skills, with strong attention to detail and professional polish

Ability to work independently, anticipate needs, solve problems, and make sound decisions with limited direction

Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders simultaneously

High degree of discretion, integrity, and professionalism when handling sensitive or confidential matters

Experience supporting executives in a large corporate, financial services, procurement, supply chain, vendor management, or similarly complex environment preferred

Preferred Qualifications:

Prior experience supporting a Chief Procurement Officer, Chief Supply Chain Officer, Chief Operating Officer, or other senior operations-focused executive

Experience working with procurement, vendor management, sourcing, contracts, or third-party risk teams

Familiarity with tools such as Concur, ServiceNow, SharePoint, SAP, Oracle, or similar enterprise systems

Experience coordinating executive meetings with external vendors, consultants, legal partners, or senior business leaders

Ability to quickly learn organizational norms, stakeholder relationships, and executive preferences

Key Competencies:

The successful candidate will demonstrate:

Strong executive presence and professionalism

High attention to detail

Exceptional organization and follow-through

Ability to anticipate needs before being asked

Sound judgment and discretion

Clear, concise communication

Comfort operating in ambiguity

Responsiveness and reliability

Ability to build trust quickly with executives and stakeholders

A service-oriented mindset with the confidence to manage up appropriately

Success in This Role Looks Like:

The Chief Procurement Officers calendar, meetings, travel, and day-to-day priorities are managed smoothly and proactively

The executive is consistently prepared for meetings and key deliverables

Stakeholders experience timely, professional, and clear coordination

Administrative processes are handled accurately and with minimal follow-up required

Confidential information is managed appropriately and discreetly

The hired candidate quickly becomes a trusted, reliable extension of the Chief Procurement Officers office during the assignment

Please send qualified resumes directly to : shaily(at)zilliontechnologies(dot)com // View phone number on click.appcast.io

Thanks,

Shaily Sharma

Zillion Technologies Inc.

Asst. Director - Talent Acquisition

View phone number on click.appcast.io

Email: shaily(at)zilliontechnologies(dot)com // View phone number on click.appcast.io

"We are an equal opportunity employer. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, genetic information, veteran status, sexual orientation, gender identity, or any other characteristic protected by applicable federal, state, or local law."