Sales Administrator

Job Description

Job Description

At TransChicago Truck Group, we keep the trucks and people that power our economy rolling. We’re a full-service commercial truck dealership representing Freightliner and Western Star by providing sales, service, and parts for the trucks that keep goods on the road. We’re a family-owned, fast-growing dealership group that values curiosity, teamwork, and growth. If you’re the kind of person who likes to learn by doing and see the impact of your work every day, you’ve found the right spot.

We're looking for a Sales Administrator/Lease & Rental Fleet Coordinator who will support our Lease and Rental team within TransChicago Truck Group. This role supports fleet operations by coordinating customer billing, maintaining fleet documentation and overall fleet compliance. This is a great opportunity to join a fast growing team where you'll take ownership of key billing and compliance processes and make a direct impact on day-to-day fleet operations.

This role is onsite at our Elmhurst dealership location.

Essential Functions & Responsibilities:

• Process monthly Lease bill and other invoices to ensure timely payment.
• Create and process purchase orders for outside vendors.
• Manage ELDs (electronic logging devices) for all assets by ordering units, maintaining updates, and processing invoices.
• Review toll and other violations and process against the proper accounts and units.
• Ensure compliance with insurance policies and procedures, including managing certifications of insurance for customers.
• Process credit card invoices on customer credit cards and reports information to the AR department.
• Review outstanding receivables and assist with collection efforts.
• Help with returns of rental and lease units with inspections and pictures.
• Assist with routine external audits.
• Send out new IFTA stickers/paperwork to all customers and keeps accurate record to process quarterly state IFTA fuel reports.
• Work with CFO to compile ACH pulls for customers; send out customer communications regarding invoices that will be processed.
• Manage yearly IRP sending to customers, updates log with plate numbers.
• Maintains fleet documentation pertaining to the department of transportation.
• Processes charge backs to customers for repairs.
• Additional duties as assigned.

Education and/or required experience:

• 2+ years of administrative or operations experience in a fast-paced environment.
• Able to build and maintain strong customer and vendor relationships.
• Strong communication skills and able to collaborate with other teams and vendors.
• Comfortable using computer systems including Microsoft Office Suite.
• Excellent time management and organizational skills.
• A clean and valid driver's license is required.

Compensation & Benefits:

• Compensation: $20-$25/hr. Hourly rate will be determined based on experience, competencies, certifications and education.
• Benefits:
  • Medical Insurance
  • Vision Insurance
  • Dental Insurance
  • Life and AD&D Insurance
  • Disability Insurance
  • Flexible Spending Account (FSA)
  • 401(k) with company match
  • Paid Time Off (PTO)
  • Paid Sick Time
  • Paid Holidays
  • Additional voluntary benefits: We also offer a variety of other benefits including an Employee Assistance Program (EAP), Accident Coverage, Critical Illness, Cancer Insurance, Pet Insurance, and Identity Theft Insurance

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state, or local protected class.

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