Accounts Payable Clerk 2

Job Description

Job Description

Description

Job Summary: The Accounts Payable Clerk 2 is responsible for coordinating accounts payable functions to insure timely and accurate disbursements to vendors. This role will maintain efficient daily processing of invoices in a computerized setting. The Accounts Payable Clerk 2 must successfully work at a high-volume pace while being able to multitask and maintaining a positive attitude in a team environment.

The incumbent in this position is expected to model the following practices on a daily basis: 1) Demonstrate alignment with the company's mission and core business values; 2) Collaborate with key internal/external resources; 3) Participate in ongoing self-development.

Essential Functions

• Models, promotes, reinforces, and rewards the consistent use of HOLT’s Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission
• Processes and researches vendor invoices according to Company policies on a daily basis for accurate and timely disbursement to vendors

Corresponds with vendors and responds to inquiries

• Coordinates with internal and external customers when issues arise

Performs 2 –way and 3 – way matching

Reconciles vendor statements by verifying invoices paid and researching past due invoices

• Assists with the annual preparation and filing Federal 1099 reporting including obtaining vendor documentation
• Monitors and researches outstanding checks, including taking necessary actions to resolve the issue and re-issue checks if necessary
• Provides recommendations on process improvements and procedures that improve efficiency and accuracy within the accounts payable function
• Assists with the preparation and completion of the annual “Unclaimed Property Report”

Sorts and matches supporting documentation to invoices

• Provides assistance to customers and less experience team members; responds to financial questions/concerns
• SharePoint the ability to learn software
• Works safely at all times and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
• Requires regular and punctual employee attendance
• Performs other duties as assigned

Knowledge, Skills, and Abilities

• Strong accounting knowledge, with understanding of invoices, statements of account, receivables, payables, and various forms of payment remittances
• Sound knowledge of construction rental equipment industry
• Must have strong analytical and organization skills
• Advanced Microsoft Office products skills including Excel, Word, PowerPoint, Outlook, etc.
• Exceptional organizational, planning, self-management, problem solving, time management, and multi-tasking skills
• Strong interpersonal and communication skills sufficient to engage with customers, vendors, and peers in order to exchange information, motivate, influence and persuade
• Strong research and investigation skills
• Ability to reconcile and balance payment transactions
• Ability to work in fast paced environment with frequent interruptions
• Exceptional customer service and relationship building skills
• Ability to learn industry specific software, i.e. CODA, DBS, and Rentalman
• The ability to listen to and understand information and ideas presented through spoken words and sentences

Requirements

Education and Experience:

• Three years of work-related skill, knowledge, or experience required
• High school diploma or equivalent required, some college in applicable field preferred

Supervisory Responsibilities:

• None

Travel:

• Up to 10%

Physical Requirements:

• This position involves extended periods in a stationary position; additionally, occasional movement inside the office to access office machinery, file cabinets, etc.

This role frequently communicates with others, must be able to exchange accurate information in these situations

This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines

Occasionally moves or transports items weighing up to 30 pounds

Work Environment:

This job is generally performed in a professional office environment

Frequently works at fast pace with unscheduled interruptions

Disclaimer:

Please note that the above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not to be interpreted as an exhaustive list of all responsibilities, duties, and skills required of the incumbents so classified. All incumbents may be required to perform duties outside of their normal responsibilities, as needed.