Leasing Administrator

Job Description

Job Description

McKnight Realty Partners is seeking a highly organized, proactive Leasing Administrator to join our commercial real estate team in Pittsburgh.

This is a fast-paced, highly collaborative position for someone who thrives on organization, takes ownership of projects from beginning to end, and can comfortably manage multiple priorities and deadlines at once.

The Leasing Administrator will provide direct support to our leasing team while also assisting with property management, reporting, marketing, and day-to-day office operations. Commercial real estate experience is preferred, but not required. We are willing to help the right candidate learn the industry.

The ideal candidate is detail-oriented, adaptable, professional, comfortable communicating by phone and email, and confident working across the Microsoft Office Suite.

Key Responsibilities

Leasing & Administrative Support

• Prepare real estate proposals and weekly leasing activity reports
• Support the Leasing Vice President with documents, reports, scheduling, and ongoing projects
• Track leasing activity and help ensure projects and outstanding items continue moving forward
• Maintain organized and current leasing files and shared electronic records
• Abstract new leases and amendments and coordinate documents for ownership approval
• Track and review broker commission invoices
• Maintain tenant insurance certificates
• Assist with SNDA and estoppel documentation
• Coordinate weekly meetings with outside brokers
• Prepare meeting minutes for leasing, construction, and ownership meetings
• Conduct lead generation and prospecting research using CoStar

Property Management & Operations

• Assist property managers with administrative needs, including delinquency notices, commencement letters, and certified mail
• Respond to maintenance calls and submit work orders through NetFacilities or email
• Track construction approval requests across properties
• Organize monthly rent rolls and stacking plans with property managers and accounting
• Answer incoming calls and direct callers to the appropriate person or department
• Manage general office needs including mail distribution, supplies, guest parking validation, and access badges

Reporting & Project Coordination

• Assist with investor, acquisition, proposal, and quarterly reporting
• Analyze leasing, financial, and construction information and assist with report narratives
• Create organizational tools and documents to support projects and workflows
• Coordinate documentation for community and government processes as needed
• Manage multiple projects, deadlines, and changing priorities simultaneously

Marketing & Communications

• Manage and update the company website
• Respond professionally to website inquiries, reviews, and social media communications
• Help organize tenant events and other initiatives designed to enhance the tenant experience

What We’re Looking For

• Associate degree or higher in business, real estate, management, or a related field
• Strong proficiency with Microsoft Office, including Word, Excel, Outlook, and related applications
• Exceptional organizational and multitasking skills
• Strong attention to detail and ability to manage deadlines
• Excellent written and verbal communication skills
• Comfortable making and receiving professional phone calls
• Ability to take ownership of tasks and see projects through from beginning to end
• Adaptable and able to work effectively as priorities change
• Professional, dependable, and collaborative
• Comfortable learning new systems and processes

Preferred Experience

• Previous commercial real estate, leasing, property management, or related experience
• Project management or administrative experience
• Experience with Yardi
• Experience with Canva or other design platforms
• Familiarity with CoStar
• Familiarity with SNDAs, estoppels, lease abstracts, and commercial leasing documentation

Commercial real estate experience is preferred, but it is not a requirement. Candidates with strong administrative, organizational, communication, and project management skills who are interested in learning commercial real estate are encouraged to apply.

McKnight Realty Partners is a full-service, fully-integrated real estate company that develops, owns, operates, and provides services for a portfolio in excess of 5 million square feet of office, industrial, retail, hotels, parking facilities, film production soundstages, and mixed-use property.

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McKnight has focused its efforts on the adaptive reuse and repositioning of quality office building assets and landmark properties, pursuing development and investment opportunities throughout the country with a primary focus on its hometown, Pittsburgh.

Company Description

McKnight Realty Partners is a full-service, fully-integrated real estate company that develops, owns, operates, and provides services for a portfolio in excess of 5 million square feet of office, industrial, retail, hotels, parking facilities, film production soundstages, and mixed-use property.\r\n\r\n​\r\n\r\nMcKnight has focused its efforts on the adaptive reuse and repositioning of quality office building assets and landmark properties, pursuing development and investment opportunities throughout the country with a primary focus on its hometown, Pittsburgh.