Payroll Assistant

About the Job

Summary:

The Payroll Administrator is responsible for ensuring accurate and timely processing of payroll for employees across the organization. This role requires strong attention to detail, the ability to handle confidential information, and solid knowledge of payroll procedures, compliance regulations, and HR documentation. The Payroll Administrator will also support attendance tracking, leave management, and provide excellent customer service to internal stakeholders.

Responsibilities:

• Maintain an organized filing system for personnel and payroll records.
• Review timesheets and personnel information for completeness and accuracy; flag discrepancies for review.
• Assist with payroll preparation and distribution of paychecks and earnings statements.
• Track employee leave balances, including FMLA, personal leave, and other absences.
• Verify attendance and hours worked using the company's timekeeping system.
• Collaborate with management to support payroll accuracy and compliance.
• Work overtime as needed to meet payroll deadlines.
• Perform other duties as assigned by management.

Qualifications:

• Associate degree required; a degree in Accounting, Finance, Business Administration, or a related field is preferred.
• Minimum of 1 year of payroll or administrative experience preferred.
• Experience with payroll systems (e.g., ADP, Kronos, or similar platforms) preferred.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Ability to handle sensitive employee records and payroll data with strict confidentiality.
• Highly organized with strong attention to detail and the ability to manage multiple tasks in a fast-paced environment.
• Strong communication and customer service skills.
• Ability to work independently and effectively prioritize responsibilities.
• Fluency in multiple languages (Chinese or Vietnamese) is strongly preferred.
• Must be authorized to work in the United States without sponsorship.

Physical Requirements:

• Prolonged periods sitting at a desk and working on a computer.
• This job may require standing or walking for extended periods of time, lifting up to 50 pounds, and performing repetitive motions.

Position Details:

• Employment Type: Full Time.
• Location: 2931 Faber St., Union City, CA 94587.

Benefits:

• Medical, Dental, Vision, and Life Insurance.
• 401 (k) Retirement Saving Plan with 4% Company Match.
• Long-Term Services Award.
• Employee Discount.
• Paid Time Off.

Compensation:

The pay range for this job starts at $22 - $23 per hour. This is a general guideline only and not a guarantee of compensation or salary. Additional factors considered in extending an offer include (but are not limited to) the responsibilities of the job, your education, skills, qualifications, experience, and location.

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Disclaimer:

Our goal is to be a recognized leader in the industry while providing a great workplace for employees. Please note the job descriptions are intended to describe the general nature and level of work being performed by people assigned to the position. They do not cover all the details of skills, duties, or responsibilities required for the positions. Thus, they are not to be construed as an exhaustive list of all skills, duties, and responsibilities required for personnel. All personnel may be required to perform duties outside of their normal responsibilities as instructed by management. Skills, duties and responsibilities may change at any time with or without notice. We are an E.E.O. employer.