Order Processing & Procurement Oversight Manager

Job Description

Job Description

Role Summary

The Order Processing & Procurement Oversight Manager is responsible for organizing, validating, and preparing all orders prior to production, ensuring complete and accurate documentation, artwork, components, and shipping requirements. This role also oversees all promotional product purchasing and external vendor sourcing—specifically reviewing overseas imports for quality, compliance, and cost efficiency.

Primary Responsibilities

1. Order Screening & Validation

• Ensures all relevant ‘pre-sale’ information is captured in either CRM or Shopworks (for future reference orders).
• Reviews all new orders for in‐house production readiness.
• Screens orders requiring subcontracting or external vendor involvement.
• Confirms completeness of order components, artwork, templates, and shipping data.

3. Rush Order Management

• Oversees all rush orders with high‐touch communication across sales, production, art, and shipping.
• Ensures expedited workflows are coordinated and documented.

4. Cross‐Department Liaison (Sales / Art / Purchasing)

• Resolves issues related to incomplete order components or missing information.
• Communicates with vendors and customers when clarification or escalation is required.
• Works with purchasing to arrange subcontractor involvement when needed.
• Interacts directly with vendors to verify shipment dates, confirm order completeness, and validate expected arrival dates.

5. Promotional Product & Overseas Import Review

• Reviews all promotional product orders for accuracy, feasibility, and vendor alignment.
• Evaluates external vendor quotes, lead times, and product specifications—domestic and international.
• Reviews all overseas import purchases for:
• • Quality and compliance
  • Cost competitiveness
  • Production suitability
  • Risk factors (delays, customs, reliability)
• Works with purchasing to ensure overseas vendors meet National Engravers’ standards for consistency, communication, and reliability.
• Flags any import‐related issues that may affect customer deadlines or production capacity.
• Confirms overseas vendor shipment timelines, completeness of goods, and expected delivery windows to prevent production delays.

 

Company Description

National Engravers Inc. manufactures and decorates recognition products, including crystal, pewter, glass, wood, and marble products for use in the gift and award industry.

Our work environment is very clean, air conditioned, and creative space. We are serious about what we do, but have fun doing it. Our product is bringing recognition and decorated products to the marketplace. It's a creative and uniquely rewarding business. Established in 1993 we have 70+ Team members with over 45,000 customers that we work with. We provide a long list of benefits including paid medical insurance and a healthy match 401K, as well as 112 hours of PTO in the first year.

Company Description

National Engravers Inc. manufactures and decorates recognition products, including crystal, pewter, glass, wood, and marble products for use in the gift and award industry. work environment is very clean, air conditioned, and creative space. We are serious about what we do, but have fun doing it. Our product is bringing recognition and decorated products to the marketplace. It's a creative and uniquely rewarding business. Established in 1993 we have 70+ Team members with over 45,000 customers that we work with. We provide a long list of benefits including paid medical insurance and a healthy match 401K, as well as 112 hours of PTO in the first year.