Facilities Coordinator 1

Job Description

Job Description

Job Title: Facilities Coordinator 1 Job Description

The Facilities Coordinator 1 provides essential administrative and operational support to the site management team, ensuring the smooth delivery of day-to-day facilities operations. This strictly contract role covers an employee going on leave, with approximately two weeks notice provided before the contract ends. The coordinator focuses on vendor scheduling and coordination, maintaining accurate documentation, supporting communication between stakeholders on site, and helping implement site procedures and protocols.

Responsibilities

• Schedule and coordinate vendor activities, site inspections, and other onsite services to ensure timely and efficient execution.
• Maintain accurate records of vendor interactions, service requests, work orders, and site activities in the appropriate systems and documentation.
• Assist in preparing basic reports on site operations, vendor performance, and key performance indicators (KPIs) for the site management team.
• Respond to routine inquiries from staff, vendors, and clients, providing clear information and directing issues to the appropriate contacts when necessary.
• Support the implementation of site procedures, protocols, and health and safety practices to promote a safe and well-organized workplace.
• Organize and maintain site documentation, operational manuals, and facilities-related records so they are current, complete, and easily accessible.
• Assist in tracking and reporting on KPIs related to facilities operations, vendor performance, and service levels.
• Coordinate site meetings, including scheduling, room arrangements, and preparation of relevant materials and documentation.
• Provide general administrative support to the site operations and facilities team, including data entry, database updates, and use of scheduling and coordination software.
• Collaborate with facilities and property management personnel to support building operations and maintenance activities, including basic HVAC and facilities maintenance coordination.
• Deliver courteous and professional customer service to internal and external stakeholders, ensuring issues are handled promptly and effectively.

Essential Skills

• 02 years of experience in an administrative or operational support role, preferably within a facilities or operations environment.
• Strong organizational skills with exceptional attention to detail when managing schedules, documentation, and vendor records.
• Proficiency in the Microsoft Office suite, particularly Excel for tracking data and Outlook for email and calendar management.
• Excellent written and verbal communication skills, with the ability to communicate clearly with staff, vendors, and clients.
• Ability to prioritize tasks, manage time effectively, and handle multiple requests in a fast-paced setting.
• Basic understanding of customer service principles and the ability to provide professional, responsive support.
• Comfort working with data entry and basic database management tools.
• Ability to learn and use scheduling and coordination software to manage vendor and site activities.

Additional Skills & Qualifications

• Experience working in a facilities management or property management environment.
• Familiarity with vendor management concepts, including scheduling, performance tracking, and service coordination.
• Basic knowledge of building operations and maintenance, including exposure to HVAC and facilities maintenance activities.
• Experience with data entry and database management systems used in operational or facilities settings.
• Understanding of health and safety practices in a workplace setting and willingness to support safety procedures.
• Exposure to scheduling and coordination software or tools used to manage site operations.
• Strong customer service orientation, with the ability to support staff and vendors courteously and professionally.
• General knowledge of facility management principles and the role of facilities in supporting business operations.

Work Environment

This role is based onsite at a facility in Seattle, Washington, working a Monday through Friday schedule from 8:00 AM to 5:00 PM. The position supports a professional office and facilities environment, collaborating closely with site operations, facilities, and property management teams, as well as external vendors. Parking is not provided onsite; team members typically use street parking or nearby paid lots. Work involves regular use of Microsoft Office tools, scheduling and coordination software, and internal databases to manage vendor activities, building operations, and documentation. The environment emphasizes organization, clear communication, and adherence to workplace health and safety practices, with a professional standard of dress appropriate for an office and vendor-facing setting.

Job Type & Location

This is a Contract position based out of Seattle, WA.

Pay and Benefits

The pay range for this position is $10.00 - $10.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle,WA.

Application Deadline

This position is anticipated to close on Oct 12, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on us.fitly.work for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.