Staff Accountant II

Job Title: Staff Accountant II


FLSA Status: Exempt


Job Type: Full Time

Reports To: Accounting Coordinator

Expected Hours of Work: Monday thru Friday, 8:30 am - 5:30 pm. Occasional evening and weekend work may be required as job duties demand.

Revised Date: March 16, 2026

Summary

Staff Accountant II is a professional position expected to perform at a high level of responsibility. It is a "hand-on" working position requiring performance of personally assigned duties with minimal supervision. Must be proficient in the knowledge of understanding accounting principles. Staff Accountant II will be verifying, preparing and submitting invoices to grantors/customers and vendors as applicable, reconciling bi-weekly credit card statements, retaining all receipts and code for posting to the general ledgers. Preparing and entering journal entries. Prepares end-of-the-month schedules on the assigned accounts payable, receivable & other liability accounts of responsibility. Requires commitment to the financial safeguards of the organization.

Job Duties & Responsibilities

NOTE: Thes job duties are not all-encompassing of the responsibilities and duties (or other terms) that are required of the employee and may change at any time with or without notice.

• Preparing and making bank deposits, as well as preparing statements for review. Ensure cash receipts

are posted to the correct invoice.

• Auditing purchase orders and invoices.
• Maintaining accurate records, including journals, ledgers, receipts, and invoices.
• Ensuring compliance with generally accepted accounting principles (GAAP).
• Facilitate and complete monthly close procedures.
• Analyze revenues and expenses to ensure they are recorded appropriately monthly.
• Prepare monthly account reconciliations.
• Assist with analyzing financial statements monthly and report on variances.
• Ensure proper payments to all subcontractors and major suppliers.
• Serve as backup to approve expense transactions to ensure accuracy and complete journal entries.
• Review and process project related contracts, subcontracts, purchase orders and other various

agreements as required.

• Review projects for accurate revenue recognition and provide project analysis and recommendations

based on findings.

• Confidentiality of client information, donors, team members and the AGIF-NVOP. Such information is to

be disclosed on a need-to-know basis only.


JOB REQUIREMENTS

• Bachelor's degree in accounting is highly preferred
• At least two years of experience in performing direct accounts payable and other accounting tasks.
• Must have access to reliable transportation
• Must always have a current Texas driver's license
• Must always have applicable automobile liability insurance
• All personnel of the organization must be bondable
• Must pass drug testing and background check

SKILLS & COMPETENCIES

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Ability to function well in a high-paced and at times stressful environment.
• Problem solving
• Comfortable running variance analysis
• Comfortable collaborating with others to run month end closes and expense reports.
• Computer literate
• Professional and productive demeanor, as well as ensuring that actions are supportive of others.

COMPETENCIES:

Solution-oriented approach

(Finding solutions to every day challenges; being innovative and proactive)


Integrity/Honesty

(Doing the right thing in all circumstances, even if no one is watching; exercising sound judgment)

Reliability

(Punctuality; being in attendance; delivering services; and meeting deadlines)

Teamwork

(Working together cohesively, towards a common goal, creating a positive working atmosphere, and supporting each other to combine individual strengths to enhance team performance)

EDUCATION and/or EXPERIENCE

Requires a bachelor degree in Accounting or related field, with a minimum of five years of experience in a responsible position using computerized accounting system software. Experience in Fund Accounting with a non-profit organization is preferred but not required. Supervisory experience is preferred.

CERTIFICATES, LICENSES, REGISTRATIONS

• Must have access to reliable transportation
• Must have a current Texas driver's license at all times
• Must have applicable automobile liability insurance at all times
• Must pass drug testing and background check
• All personnel of the organization must be bondable

TRAVEL

Primarily local during business day although some out-of-area travel may be expected via airline or automobile based on the discretion of management.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

C = Constantly (2/3 or more of the time) O = Occasionally (up to 1/3 of the time) N/A = Not Applicable

F = Frequently (from 1/3 to 2/3) R = Rarely (less than one hour per week)

PHYSICAL DEMANDS

FREQUENCY

PHYSICAL DEMANDS

FREQUENCY

Lifting up to ____25______lbs.

R

Vision - Ability to adjust focus

F

Sitting

C

Reaching over shoulder

R

Walking

R

Stooping

R

Bending waist

R

Driving

O

Balancing

R

Pushing

O

Climbing

R

Pulling

O

Kneeling

R

Talking

O

Vision - Close Vision

C

Hearing

C

Vision - Distance Vision

R

Other ___________

N/A

WORK ENVIRONMENT

While performing the duties of this position, the employee will conduct office work, meet with supervisors and team members, and at times travel offsite to conduct business. Travel by automobile may be necessary, and employee may be exposed to varying weather conditions. Employee will be able to handle and de-escalate situations that may arise while at work.


I, ____________________________, have read the above job description for my position and understand the requirements for my success with the company. If I have any questions, I will seek the guidance of my immediate supervisor or Human Resources.


Team Member's Signature: ________________________ Date: ______________

I, _____________________________, have reviewed the above job description with the team member and have set clear expectations for the team member's success with the company.


Supervisor's Signature: _____________________________ Date: _____________

This job description has been approved by all levels of management.

ESSENTIAL FUNCTIONS - Duties that meet the American with Disability Act (ADA) definition of essential functions.

• Prepare and make bank deposits, as well as preparing statements for review. Ensure cash receipts are posted to the correct invoice.
• Audit purchase orders and invoices.
• Maintain accurate records, including journals, ledgers, receipts, and invoices.
• Ensure compliance with generally accepted accounting principles (GAAP).
• Facilitate and complete monthly close procedures.
• Analyze revenues and expenses to ensure they are recorded appropriately monthly.
• Prepare monthly account reconciliations.
• Assist with analyzing financial statements monthly and report on variances.
• Ensure proper payments to all subcontractors and major suppliers.
• Serve as backup to approve expense transactions to ensure accuracy and complete journal entries.
• Review and process project related contracts, subcontracts, purchase orders and other various agreements as required.
• Review projects for accurate revenue recognition and provide project analysis and recommendations based on findings.
• Confidentiality of client information, donors, team members and the AGIF-NVOP. Such information is to be disclosed on a need-to-know basis only.