Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support daily office operations, specifically volunteer coordination, for a housing organization in Nashville, Tennessee. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, providing a welcoming first point of contact, and ensuring information is handled accurately. The role combines front-desk support, call management, and clerical coordination to help the team operate efficiently.

Responsibilities:

• Greet visitors and serve as a detail-oriented first point of contact for the office, ensuring a positive and organized front-desk experience.

• Manage incoming phone calls, direct inquiries to the appropriate departments, and relay messages clearly and promptly.

• Perform a wide range of clerical tasks such as filing, document preparation, scheduling support, and general office coordination.

• Enter and update data in internal records with a high level of accuracy and attention to detail.

• Maintain orderly administrative files and assist with routine recordkeeping to support smooth daily operations.

• Provide day-to-day administrative assistance to staff members by handling correspondence, tracking information, and supporting office workflow.

• Monitor office activities and help ensure common administrative procedures are completed in a timely and efficient manner.

• Prior experience in an administrative, office support, receptionist, or similar clerical role.
• Ability to handle a high volume of inbound calls with professionalism and strong customer service skills.
• Experience with data entry and a demonstrated commitment to accuracy in record management.
• Strong organizational skills with the ability to manage multiple tasks and priorities effectively.
• Clear written and verbal communication skills for interacting with staff, residents, and external contacts.
• Proficiency with standard office tools and general administrative processes.
• Dependable work habits and the ability to maintain confidentiality when handling sensitive information.