Project Coordinator - Construction

Please note/Required: Engineering or Architecture Degree with 5 years of experience and local to the South, FL area will only be considered.

LHH Recruitment Solutions has partnered with an established client to identify an entry level support Project Coordinator that requires a four year degree to support a Project Manager in the construction industry. Must be local to the Miami area, remote is not an option.

About the Role

Responsibilities include assisting in vendor onboarding, maintaining vendor information, supporting RFP processes, and coordinating with internal teams to ensure smooth project execution.

Responsibilities

• Assist in vendor onboarding by collecting, reviewing, and tracking required documentation
• Maintain vendor information in procurement systems (Ivalua, Yardi) and ensure accuracy of data
• Support RFP processes by gathering vendor quotes, preparing bid comparisons, and coordinating communication with suppliers
• Help coordinate site visits, pre-bid meetings, and clarification calls with vendors
• Track vendor compliance, insurance renewals, and performance metrics
• Assist in creating and maintaining procurement and estimating project schedules
• Track milestones, deliverables, and budget updates for active projects
• Coordinate with internal teams (construction, legal, accounting) to ensure smooth project execution
• Support the preparation of project status reports and presentations for leadership review
• Gather and organize cost data from vendors and subcontractors for estimating purposes
• Assist in preparing cost analyses and bid leveling sheets for management review
• Research market pricing and trends to support accurate cost estimates
• Monitor and manage procurement and estimating team inboxes, routing requests to appropriate staff
• Maintain organized digital records for vendor documentation, contracts, and project files
• Prepare reports, spreadsheets, and presentations as needed

Qualifications

• Four year degree: Engineering, or Architecture
• Excellent verbal and written communication skills
• Problem solving skills
• Attention to detail
• Ability to prioritize and multi-task
• Expertise in Microsoft Office Suite

Equal Opportunity Statement

We are committed to diversity and inclusivity in our hiring practices.