Data Coordinator

Job Description

Job Description

Benefits:

• Employee discounts
• Training & development
• Wellness resources

We Empower the Fighting Spirit in You!
Position Summary

We are seeking a highly experienced Administrative / Executive Assistant to provide comprehensive administrative support to senior leadership. This role requires an exceptionally organized, professional, and proactive individual who thrives in a fast-paced environment, works effectively with minimal supervision, and demonstrates extreme attention to detail. Advanced proficiency in Microsoft Officeparticularly Excelis essential. Must be local to the OC or Riverside County.

Key Responsibilities

Provide high-level administrative and executive support, including calendar management, scheduling, correspondence, and document preparation

Create, maintain, and analyze reports and spreadsheets using Microsoft Excel (including formulas, data tracking, and report generation)

Prepare presentations, reports, and written communications with a high level of accuracy and professionalism

Organize and manage files, records, and documentationboth digital and physical

Track deadlines, follow up on action items, and ensure tasks are completed accurately and on time

Act as a professional point of contact for internal teams and external partners

Anticipate needs, identify potential issues, and proactively recommend solutions

Maintain confidentiality and exercise discretion with sensitive information

Support special projects and additional administrative tasks as assigned

Required Qualifications

Proven experience as an Administrative Assistant or Executive Assistant in a professional setting

Advanced proficiency in Microsoft Office, with strong emphasis on Excel (creating reports, spreadsheets, formulas, and data analysis)

Exceptional organizational and time-management skills

Extremely detail-oriented with a high level of accuracy

Professional demeanor with excellent written and verbal communication skills

Ability to work independently with minimal supervision while managing multiple priorities

Strong problem-solving skills and proactive mindset

Preferred Qualifications

Experience supporting senior-level executives or leadership teams

Advanced Excel skills (pivot tables, data analysis, reporting dashboards)

Experience handling confidential or sensitive information

Personal Attributes

Highly organized and dependable

Proactive, self-motivated, and solution-oriented

Professional, polished, and discreet

Adaptable and comfortable in a fast-paced environment

Flexible work from home options available.