Office Admnistrator

Join a great employee-owned Company with an even greater culture! Albion General Contractors is searching for an Office Administrator.
The Office Administrator is responsible for administrative and office support that includes front desk receptionist, event planning, invoice entry, receiving and directing visitors, document processing, vendor oversight, creating spreadsheets and filing.  The Office Administrator assists with clerical office duties as well as job specific duties. This hourly position requires consistent dependability with on time arrival and departure, extremely high organizational skills, and the ability to effectively multitask. This role is based in-office Monday – Friday 8am-5pm with a one hour lunch break . You will participate in and learn the construction processes in order to proficiently support finance, project management, preconstruction, human resources and the office in general.
ESSENTIAL FUNCTIONS:

• Fostering and supporting a productive, healthy, and fun culture.
• Providing administrative support to the company broadly.
• Working with Finance to complete filing, data entry, track invoices and track expenses.
• Monitoring office supplies and ordering new materials.
• Coordinating meetings, events, and office logistics.
• Assisting teams with vendor certification, budget tracking and other ad hoc projects.
• Office vendor and partnership management – building relationships with vendor (i.e., cleaning, printing, IT, pest control, waste management, copy machine, etc) partners and other third parties to ensure smooth running of services and resolution to any issue.
• Assists in onboarding of employees.
• Responsible for the production and the gathering of construction project related information and then track, file, and distribute this information to all relevant parties.
• Document control: receive, enter, file, track, and distribute all construction invoice documents.

The list of functions above is not intended to be exhaustive and all inclusive. The Company reserves the right to revise this job description as needed to comply with actual job requirements.

REQUIRED EDUCATION AND EXPERIENCE

• 2+ years of experience, with a commercial general contractor (preferred), in an administrative, coordinator, support, or other role.
• Prefer a two or four-year degree, in lieu of a degree, work experience will be considered.
• Strong proficiency with Microsoft Office Suite, especially Excel.

SKILLS AND QUALIFICATIONS

• Prefer knowledge of construction contracts, pre-construction, and project management principles.
• Excellent organizational and time management skills.
• Effective communication and interpersonal skills.
• High energy, ability to efficiently multi task and ok to flex as needs change.
• Ability to analyze problems and develop solutions in a fast-paced environment.
• Attention to detail and ability to prioritize tasks.
• Highly organized with strong emphasis on self-motivation and analytical skills.
• Takes initiative to learn all aspects of the business, open to coaching and feedback for development.

Albion offers our full-time team members great benefit choices for you and your family with most benefit eligibility on the 1 st of the month, 60 days after hire, including medical, dental, vision, life insurance, paid holidays, paid time off, short and long-term disability, 401(k) with a company match after 90 days of service and ESOP participation after 1 year of service.

Albion is an EEO and E-Verify employer. We are a drug-free workplace. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law. In addition, we complete background checks and drug tests to ensure the safety of our employees in the workplace.