2917 Assistant Office Manager | Mumbai | 5-8 yrs

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Job Location: Full time

Job Type: Permanent

Key Responsibilities:

• Manages office budget and daily operations to high standards.
• Processes office invoices, resolves queries, and collaborates with Global finance.
• Advises LOB and local Leadership on critical office matters.
• Ensures clear adherence to office 'social rules' with minimal signage.
• Champions firm culture and drives sustainability initiatives.
• Builds strong vendor relationships, manages contracts, and ensures budget compliance.
• Oversees office administrative staff, ensuring policy adherence and support.
• Responsible for site security protocols, passes, and compliance.
• Coordinates with LOB on office space utilization and conducts desk assessments.
• Manages tenant/landlord relations in conjunction with Corporate Real Estate.
• Oversees building management and maintenance, addressing issues promptly.
• Manages stock inventories and ensures effective waste management.
• Coordinates office equipment and furniture replacement with Purchasing and Real Estate.
• Handles business card arrangements and branded goods orders via vendor portal.
• Ensures health, safety, and wellbeing initiatives align with corporate standards.

Qualifications:

• Bachelor’s degree in business, Finance, Hospitality, Operations, Office/Facilities Management, office
  operations with 5-8 years of experience or the equivalent.
• Previous experience in a Global Firm required.
• Ability to interpret complex or unique interpersonal relationships.
• Strong attention to detail and accuracy
• Excellent leadership skills (i.e., organizing, planning, problem-solving, and decision-making)
  necessary for effective management.

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