COO

Chief Operating Officer

Our client, a private family office with a large real estate and hospitality portfolio, is seeking a Chief Operating Officer to lead operations across a growing portfolio of properties and business interests.


Location:

This role is primarily remote, with regular in-person meetings in the San Francisco Peninsula area.


Job Description:

This high-trust leadership role will oversee people, budgets, capital projects, vendor relationships, and operational infrastructure across multiple locations. The ideal candidate is a versatile and hands-on operator who combines financial discipline, strong project management, sound judgment, and exceptional discretion.


Responsibilities:

• Lead day-to-day operations across multiple properties, locations, and supporting functions
• Serve as the primary operational partner to organizational leadership, maintaining effective communication and independently resolving issues when appropriate
• Build, lead, and develop a service-oriented team spanning property operations, administration, accounting, and related functions
• Oversee organizational budgets, financial reporting, cost controls, and significant expenditures
• Manage a growing real estate portfolio and ensure capital projects are delivered on schedule, within budget, and to established quality standards
• Develop and implement operational policies, procedures, systems, and governance practices
• Oversee vendor selection, contract negotiations, service quality, performance, and cost effectiveness
• Manage sensitive personnel matters with discretion and sound judgment
• Support property acquisitions, business expansion, and other complex strategic projects
• Maintain continuity of operations by flexing across responsibilities and providing direct support when coverage is needed

Requirements:

• Significant senior leadership experience overseeing a major operational function, business unit, or complex private organization
• Strong operational, administrative, and people-management experience across multiple locations or business activities
• Proven success managing budgets, controlling costs, and overseeing complex capital projects ideally within real estate
• Experience developing scalable policies, systems, workflows, and governance structures
• Exceptional communication, judgment, discretion, and relationship-management skills, with the flexibility to operate effectively in a high-trust environment

Compensation:

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors, including but not limited to:

• The individual's skill sets, experience, and training;
• Licensure and certifications;
• Office location and other geographic considerations;
• Other business and organizational needs.

With that said, as required by local law in geographies that require salary range disclosure, Vaco by Highspring notes that the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.


By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

EEO Notice


Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.


Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io .


Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

Representation Notice


By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice


Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here ( ). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice


Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.