Executive Assistant

Job Description

Job Description

** **O’Connor Acciani & levy **** is a leading personal injury law firm dedicated to providing exceptional representation and compassionate support to our clients. We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive administrative and project-based support to our partner group.

** Key Responsibilities **

• ** Calendar Management: ** Coordinate and manage complex calendars, scheduling meetings, appointments, and other events to optimize time for multiple partners.
• ** Project Management: ** Assist with various side projects, conducting research, preparing reports, and tracking progress to ensure deadlines are met.
• ** Correspondence: ** Draft, edit, and proofread professional correspondence, memos, and legal documents.
• ** Meeting Coordination: ** Prepare agendas, presentations, and other materials for meetings.
• ** Administrative Support: ** Handle a wide range of administrative and executive support tasks, ensuring a smooth and efficient workflow for the executive group.
• ** Communication ** : Serve as a primary point of contact, managing and screening phone calls, emails, and correspondence for executives.

** Qualifications **

• ** Communication: ** Excellent written and verbal communication skills are essential for interacting with executives, colleagues, and external partners. ** ******
• ****Organization & Time Management: ****Strong organizational and time management skills are crucial for balancing multiple priorities and deadlines. ** ******
• ****Discretion & Confidentiality: ****Maintain strict confidentiality and professionalism when handling sensitive information.
• Technical Proficiency: Excellent knowledge of the Microsoft Office suite (Word, Excel, PowerPoint) and other office equipment and applications. ** ******
• ****Proactiveness & Resourcefulness: ****Ability to anticipate needs, take initiative, and work independently. ** ******
• Problem-Solving: Strong problem-solving skills to address challenges under pressure.