Legal Administrative Assistant

Litigation Legal Administrative Assistant

A Litigation Legal Administrative Assistant (LAA) is responsible for assisting in day-to-day operations of attorney practices, including carrying out administrative services, providing support to the litigation practice group and ensuring that attorneys are able to provide exceptional service to their clients. The ideal candidate has a strong work ethic, exceptional problem-solving skills, and is comfortable working in a fast-paced and dynamic workplace.

Hourly Non-Exempt

Responsible for and accountable to assigned attorneys and the Office Administrator.

Essential Duties:

• Maintains regular and punctual
• Writes, proofreads, sends, files, and manages correspondence, memos, pleadings, contracts, forms and other related documents.
• Receives and routes incoming
• Transcribes
• Answers telephone and routes calls as needed to appropriate members within the organization.
• Manages appointments and maintains updated
• Calendars all relevant
• Manages multiple time-sensitive projects and applies various procedural guidelines of differing jurisdictions.
• Keeps cases ordered by establishing and organizing files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software; confirming case status with attorney.
• Tracks case costs by verifying outstanding balances with attorney, clients, and

Other Responsibilities:

• Performs other work-related duties as
• Attends staff
• Assists other LAAs as needed with

• Updates job knowledge by participating in ongoing educational opportunities, including but not limited to reading professional
• Furthers organization goals by accepting ownership for accomplishing new and different requests as well as exploring opportunities to add value to job

Education Experience and Skills Required:

• Minimum 3 years' litigation experience
• Advanced verbal and written skills including strong command of spelling, punctuation, and grammar.
• Interpersonal skills to maintain strong client and co-worker
• Highly organized and has acute attention to
• Types a minimum of 60
• Basic knowledge of typical office equipment including multi-line phones, multi-function machines, cost recovery equipment, etc.
• Intermediate knowledge of computer software including Microsoft Word, Outlook, Excel, PowerPoint, and Nuance PDF.
• Minimum of high school diploma

Physical Requirements:

• Standing and walking regularly, up to two hours per
• Sitting position, static for up to one-half hour at a time, up to six hours per
• Lifting and carrying up to 20 pounds
• Bending and stooping regularly, up to one hour per

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