Accounts Payable Specialist

Job Description

Job Description

Job Title: Accounts Payable Specialist
Location: Tulsa, OK
Department: Finance
Reports To : Corporate Accounting Manager
Job Type: Full-Time

Summary:

The Accounts Payable Analyst is responsible for managing the accounts payable process, ensuring timely and accurate payments, and maintaining vendor relationships. The ideal candidate will possess strong analytical skills, attention to detail, and a commitment to excellence in financial reporting.

Responsibilities:

• Invoice Processing: Review, verify, and process vendor invoices in accordance with company policies and procedures.
• Payment Management: Ensure timely payment of invoices, including check runs and electronic payments, while maintaining accurate records.
• Vendor Relations: Communicate effectively with vendors to resolve payment inquiries and discrepancies.
• Reconciliation: Perform monthly reconciliations of accounts payable transactions, ensuring accuracy and completeness.
• Reporting: Assist in the preparation of financial reports related to accounts payable, including aging reports.
• Compliance: Ensure compliance with internal controls and accounting standards, contributing to audit readiness.
• Process Improvement: Identify opportunities for process improvements and automation within the accounts payable function.
• Collaboration: Work closely with other departments to facilitate smooth transactions and resolve any issues related to accounts payable.
• Accounts: Responsible for managing the 201 account "PO's received before invoices".
• Office Supplies: Monthly ordering of consumable office supplies.
• Sage: Responsible for Sage maintenance as assigned by manager.

Requirements:

• Experience: Minimum of 2-3 years of experience in accounts payable or a similar role.
• Technical Skills: Proficiency in accounting software (e.g., SAP, Sage, QuickBooks) and MS Excel; familiarity with ERP systems is a plus.
• Analytical Skills: Strong analytical and problem-solving skills with attention to detail.
• Communication Skills: Good verbal and written communication skills, with the ability to build relationships with vendors and internal departments.
• Organizational Skills: Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.

Must submit to pre-employment background, drug, and alcohol screening.