Executive Assistant

Executive Assistant

JADE/Beverly Management Group, Inc., is a private Commercial Real Estate Company in Mid-Wilshire Los Angeles area seeking a motivated individual for an Executive Assistant position.

Responsibilities:

Provide executive support to Principal in daily project management, special projects, work schedules and coordination of activities

Checking, maintain and responding to Principals emails

Coordinating and scheduling Principals calendar

Calendar management and daily activities

Provide assistance in the communication with third-party managers

Prepare spreadsheet for job cost and payment tracking

Handle all telephone and text communication with clients, vendors, commercial and residential tenants.

Ensure smooth functioning of the asset management department

Type general correspondence, memos and proofreading

Knowledgeable with letters of intent/offers.

Assist with preparation of bids and contracting services

Coordination of scheduling, travel, lodging and transportation (business and personal)

Schedule, coordinate and attend meetings and/or conferences with internal associates and vendors/contractors

Organize and maintain information that may be sensitive and confidential

Create and maintain files in an accurate and organized manner.

Maintain and update the contact database.

Follow-up with managers, vendors and contractors, as needed

Online ordering, tracking & returns

Perform other duties as assigned to support the executive and the property management team.

Qualifications:

• 3 5 years experience in the commercial real estate industry a must
• Experience with office and retail tenants
• Proficiency with Microsoft Office applications (excel/word)
• Detail orientated, organized, and strong communication skills a must
• College degree required