Executive Assistant

Job Description

Be the Person Who Keeps Things Moving.

We’re a growing Lancaster, PA manufacturing company looking for an exceptional Executive Assistant to support the CEO/Owner of Kalas/Genergy.

This is more than a traditional administrative role. Our CEO oversees two companies, serves on an outside Board of Directors, and manages a demanding schedule that includes business and personal travel, multiple residences, private aircraft, family commitments, and other responsibilities.

In this role, you’ll help bring structure, organization, and follow-through to a wide range of business and personal priorities.

You’ll have meaningful ownership of:

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• Executive priorities — manage the calendar, prepare daily briefings, coordinate meetings, track commitments, and ensure important follow-up is completed.
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• Communication & follow-through — organize important communications and coordinate with executives, employees, customers, vendors, advisors, and other key contacts.
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• Board & company support — coordinate Board meetings, leadership meetings, strategic planning, company events, and other executive priorities.
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• Travel — manage business and personal travel from start to finish, including flights, hotels, transportation, restaurants, itineraries, and changes as they arise.
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• Personal & property administration — coordinate appointments, household vendors, residences, vehicles, memberships, family commitments, gifts, and other personal matters.
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• Aircraft & renewals — coordinate aircraft maintenance and administrative requirements and stay ahead of licenses, registrations, insurance, memberships, and other important deadlines.
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The key to success in this role is ownership . When a responsibility is assigned, the expectation is that you will determine what needs to happen, coordinate the appropriate resources, follow through, and ensure the desired result is achieved.

We’re looking for someone with 7+ years of Executive Assistant, Personal Assistant, or similar experience supporting a CEO, owner, entrepreneur, or senior executive.

Strong organization, judgment, discretion, and follow-through are essential. You should be comfortable managing multiple priorities, working independently, communicating with senior-level contacts, and handling confidential business and personal information.

Experience supporting a business owner, managing complex travel, working with a Board, or coordinating personal and property-related responsibilities is a plus. Experience with private aviation, multiple residences, clubs, or similar responsibilities is helpful but not required.

What matters most is how you operate:

You are proactive, highly organized, resourceful, and accountable. You anticipate needs, solve problems, and follow through.

You’ll be joining a high-performing, growing team where initiative, accountability, and results matter. This is an opportunity to work closely with the CEO, become an important part of the leadership team, and grow with the organization. Strong performance and contribution will be recognized and rewarded through a competitive overall compensation and incentive structure.

This is a full-time, on-site opportunity in Lancaster, PA, reporting directly to the CEO/Owner.

If you’re ready to take ownership, make an impact, and become an important part of a growing organization, submit your application today.