Accounts Payable Specialist

Job Description

Job Description

Job Title: Accounts Payable Specialist

Job Description

This Accounts Payable Specialist role focuses on managing the full, end-to-end accounts payable cycle in a fast-paced, technology-driven environment. You will process a high volume of invoices, perform three-way matching, support corporate credit card and travel and expense programs, and contribute to general ledger accounting and compliance activities. This position offers a comprehensive benefits package and the opportunity to work in a dynamic, growth-oriented setting.

Responsibilities

• Manage the full, end-to-end accounts payable (AP) process, ensuring timely and accurate invoice processing and payment.
• Perform high-volume three-way match processing for purchase orders, receipts, and invoices, with approximately 85% of your time dedicated to this activity.
• Process no less than 200 invoices per week, routing them accurately to the appropriate departments such as Supply Chain, Inventory Management, and Receiving.
• Collaborate cross-functionally with Supply Chain, Inventory Management, Receiving, and other internal teams to resolve invoice and payment issues.
• Identify and document root causes of payment delays and payment errors, and implement corrective actions to prevent recurrence.
• Maintain positive and professional relationships with vendors, including handling inquiries, resolving discrepancies, and supporting vendor maintenance activities.
• Identify and implement process improvements and system enhancements within the accounts payable function to increase efficiency and accuracy.
• Administer and enforce the corporate credit card policy, including cardholder setup, fraud monitoring, and monthly credit card statement review and posting.
• Support travel and expense management by enforcing the travel and expense policy, facilitating approvals, and ensuring timely and accurate payment of expense reports.
• Perform general ledger accounting tasks, including preparation of journal entries and balance sheet reconciliations for accounts payable, certain accruals, and other relevant accounts.
• Assist with external financial statement audits by providing requested documentation and explanations related to accounts payable and associated accounts.
• Ensure compliance with tax laws and regulations, including preparation of annual 1099 filings and related reporting.
• Use ERP systems and related tools (including Tipalti and Ramp) to manage accounts payable transactions, vendor records, and workflow ticket systems.
• Perform accurate data entry and reconciliation in Microsoft Excel, including invoice tracking, payment reporting, and other AP-related analyses.
• Support continuous improvement efforts by recommending and helping implement changes to policies, procedures, and systems within the AP function.

Essential Skills

• At least 3+ years of experience managing end-to-end accounts payable processes.
• Proven ability to perform high-volume three-way match processing (purchase order, receipt, invoice), with the majority of time dedicated to this function.
• Demonstrated experience processing no less than 200 invoices per week in a fast-paced environment.
• Proven experience working in a high-growth, technology-driven environment.
• Hands-on expertise with Tipalti and/or Ramp for accounts payable and expense management.
• Proficiency with ERP systems for full-cycle accounts payable, including invoice processing, vendor maintenance, and payment processing.
• Strong experience with Microsoft Excel, including data entry, reconciliation, and reporting.
• Solid understanding of accounts payable, invoice processing, three-way matching, and full-cycle AP operations.
• Experience with general ledger accounting tasks, including journal entries and balance sheet reconciliations related to AP and accruals.
• Knowledge of tax compliance requirements related to accounts payable, including preparation of annual 1099 filings.
• Ability to work accurately and efficiently in a fast-paced, high-volume environment.
• Strong attention to detail and organizational skills to manage multiple invoices, vendors, and deadlines.
• Effective communication skills to collaborate with cross-functional teams and vendors.

Additional Skills & Qualifications

• Experience using ticket systems to manage AP-related requests and workflows.
• Experience in a startup or early-stage environment with fast-paced operations and evolving processes.
• Familiarity with purchase order workflows and routing invoices to multiple departments such as Supply Chain, Inventory Management, and Receiving.
• Experience with corporate credit card administration, including cardholder setup, fraud monitoring, and monthly statement review.
• Experience enforcing travel and expense policies and facilitating approvals and payments.
• Comfort working with equity plans, 401(k) programs, and other benefits from an administrative or exposure standpoint (as part of broader corporate finance familiarity).
• Ability to identify process improvements and system enhancements within accounts payable and implement them in collaboration with finance and operations teams.
• Strong problem-solving skills to identify root causes of payment delays and errors and implement corrective actions.
• Ability to maintain positive vendor relationships while enforcing company policies and procedures.
• Comfort supporting external financial statement audits by preparing and explaining AP-related documentation.

Work Environment

This role is 100% onsite, Monday through Friday, from 8:00 a.m. to 5:00 p.m. The environment is fast-paced and operates in a startup mode, with a target of processing approximately 250 invoices per week and routing them to three primary departments. The position will begin in an office located in Everett, WA for approximately 12 weeks and will then transition to a new office in Seattle, WA on or near 8th Avenue, in an area well-served by public transit. You will work in a technology-driven setting that relies on ERP systems, Tipalti, Ramp, ticket systems, and Microsoft Excel for daily operations. The workplace culture emphasizes collaboration, continuous improvement, and cross-functional interaction. The benefits package includes 13 company-wide holidays, 31 days of paid time off (10 sick days and 21 vacation days), up to 5% employer 401(k) contribution matching, an equity plan offered to all employees, parental leave, medical, dental, and vision coverage, short- and long-term disability, and monthly sponsored events with a subsidized snack program. Dress code expectations align with a professional office environment and may be adjusted to fit a modern, startup-oriented workplace.Experience

This is a Contract position based out of Seattle, WA.

The pay range for this position is $34.00 - $37.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Seattle,WA.

This position is anticipated to close on Oct 20, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.