Vibee - Hotel Sourcing Manager (Contract)

THE ROLE

Vibee is seeking a highly motivated and proactive Hotel Sourcing Manager responsible for sourcing and securing hotel room blocks on a global scale. This environment will operate under high volume, tight deadlines, and with exceptional attention to accuracy and detail. This role sits at the heart of Vibee’s destination programs, driving the end‑to‑end hotel sourcing lifecycle by identifying markets and properties, managing the RFP process, negotiating, and ensuring each hotel is aligned with Vibee’s standards and contractual requirements. This role reports to the VP, Property Partnerships.

RESPONSIBILITIES

Global Hotel Sourcing Source, evaluate, and secure hotel room blocks across global markets to meet program needs, budgets, and event timelines Lead high‑volume outreach and communication with hotels to gather rates, availability, and deliverables under aggressive deadlines Manage the full RFP process: prepare documents, distribute requests, collect bids, and ensure timely and complete responses Review RFPs for accuracy, rate parity, and commercial alignment before escalation to leadership or legal Lead a team to ensure consistent follow‑up with hotels and prompt resolution of pending submissions or missing data Negotiation & Relationship Management Serve as the key point of contact for hotels throughout the sourcing and contracting lifecycle Communicate Vibee’s partnership standards, rate structure, and contract framework with authority and clarity Negotiate key deal points—including rate flexibility, deposits, and service deliverables—within established guidelines Collaborate with in‑house counsel to resolve open items, track revisions, and ensure hotels align with Vibee’s terms and conditions Cultivate strong relationships with hotel sales, revenue, and leadership teams to support long‑term growth and responsiveness Cross‑Functional Coordination Partner with Finance, Legal, Marketing and Operations to ensure hotel information, payment terms, and contract details are accurate and consistent across systems Maintain proactive communication with internal stakeholders regarding sourcing progress, market performance, and potential risk areas, and assure data integrity by accurately documenting and tracking RFP results and rate details Support data integrity by ensuring RFP results and rate details are accurately documented and tracked Contribute to post‑event debriefs to assess sourcing performance, partner responsiveness, and process improvements Leadership & Process Optimization Oversee team members to ensure efficient workflow, quality control, and timely delivery of all sourcing milestones Work with Project Managers to implement tracking systems, dashboards, and status reports to monitor progress and identify bottlenecks Recommend process improvements and technology enhancements to streamline global operations

QUALIFICATIONS

Bachelor’s degree in Business, Hospitality Management, or related field 4–6 years of experience in hotel sourcing, sales, or partnerships (preferably within travel, hospitality, or entertainment) Proven success managing high‑volume hotel programs and vendor relationships across multiple regions and time zones Strong understanding of hotel rate structures, RFP processes, deposits, and service‑level agreements Working knowledge of commercial contract terms, liability clauses, and payment structures Excellent communication and negotiation skills with ability to manage complex partner conversations Proficient in Excel and Google Sheets (Pivot Tables, VLOOKUPs); CRM or sourcing platform experience a plus Exceptionally organized and able to balance multiple priorities in a fast‑paced, deadline‑driven environment Detail‑oriented with strong analytical thinking and follow‑through Entrepreneurial, solutions‑oriented mindset with a collaborative approach to problem‑solving

WORK ENVIRONMENT

Must be able to tolerate loud noise levels & busy environments May work in drastic temperature climates Must be willing to work during evening and weekend hours, as required, to meet deadlines Must be willing to travel extensively both domestically and abroad Must have a current passport and be able to travel worldwide without restriction Must be able to continuously stand or walk Must be able to bend, squat, climb stairs and lift frequently Must be able to lift up to 20 pounds occasionally May occasionally walk on slippery or uneven surfaces Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa. #J-18808-Ljbffr VIBEE, LLC