Inventory Purchasing & Accounting Assistant

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Position Overview:

We are seeking a capable and detail-driven Inventory Purchasing & Accounting Assistant to support our finance and

operations team within a busy compound pharmacy environment. This role combines essential accounting duties with

active involvement in raw material purchasing, vendor coordination, and inventory monitoring. The ideal candidate will

have 2-3 years of experience and will play a key role in ensuring accurate financial records, reliable supply chain

processes, and efficient inventory control.

Key Responsibilities:

Accounting Functions

- Record and post daily transactions, including journal entries, sales, purchases, and expense allocations

- Reconcile general ledger accounts and assist with month-end and year-end close processes

- Process accounts payable and receivable, ensuring timely and accurate entries

- Assist in preparing financial reports and supporting documentation for internal use and audits

Purchasing & Vendor Management

- Coordinate procurement of raw materials, packaging, and pharmacy supplies based on production requirements

- Track and manage purchase orders, delivery schedules, and vendor invoices

- Maintain accurate vendor records and resolve invoice or delivery discrepancies

- Communicate with suppliers to ensure consistent material availability and cost control

Inventory Monitoring & Control

- Monitor inventory levels of raw materials, components, and finished goods

- Reconcile inventory records with accounting systems and identify discrepancies

- Collaborate with compounding and operations teams to maintain accurate real-time inventory data

- Assist in managing inventory movement, waste tracking, and product costing

Qualifications:

- Bachelor's degree in Accounting, Finance, or a related field

- 2-3 years of accounting experience, preferably in a pharmacy, healthcare, or manufacturing environment

- Strong proficiency in Microsoft Excel and accounting platforms (such as QuickBooks or Microsoft Business Central)

- Solid understanding of GAAP principles and cost/inventory accounting practices is recommended

- Excellent attention to detail, organization, and time management

- Ability to multitask and prioritize in a fast-paced, compliance-driven environment

- Strong written and verbal communication skills

Required Language Skills:

- Bilingual - fluency in Spanish (spoken and written) is required

Job Type: Full-time

Pay: $60,000.00 - $65,000.00 per year

Benefits:

• Health insurance

Work Location: In person