L&I Office Assistant 3

Office Assistant 3

Keep Washington Safe and Working as our office assistant 3 in the Employment Standards unit!

In this role, you'll directly support our mission by acting as a liaison between internal/external customers and the program/agency, as well as explaining Employment Standards policies, procedures, laws, and processes to customers.

Some of what you'll do:

• Assist Administrative Assistant 3 with organizing meetings, including scheduling and notification to meeting participants, reserving meeting and/or event space.
• Maintain established section electronic and manual filing systems.
• Orders, receives, and maintains inventory
• Act as backup to Administrative Assistant to receive warrants from Fiscal Office
• Log warrants into spreadsheet and sign out warrants to Industrial Relations Agent 3s in the Proactive Investigation & Enforcement Unit and the Determinations & Fiscal Unit.
• Date stamp & process incoming mail.
• Scan all returned mail
• Upload and distribute returned mail into applicable complaint files or to unit within the Employment Standards Program
• And much more!

Required:

• High School Diploma or equivalent.
• Two years of experience providing clerical or customer service support

AND

• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.

Desired:

• Experience with Microsoft Office (Outlook, Power Point, Teams)
• Able to multi-task in a professional- fast paced, high call volume work environment.
• Previous experience working with statutes and regulations and explaining them in a way customers can understand is a plus.

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Application process

We will contact the top candidates directly to interview for this position. Because we base the selection on information provided by you, it is in your best interest to identify the knowledge, skills, and abilities that address the required and desirable qualifications described in the announcement.

Please include the following documents with your application:

1. A cover letter describing specific qualifications.
2. A current resume detailing applicable experience and education.
3. A list of at least three professional references with current telephone numbers.

Please do not attach or place any medical information (vaccination status included) within the application, resume, or cover letter. If you do, we will have to reject your application to safeguard others from receiving your confidential information. You will have to remove the confidential information before you can apply again.

To learn more about our hiring process timeline at L&I please visit our L&I recruiting page at Hiring Process at L&I . If you would like to read our website in a language other than English, scroll up to the top of the page to select your language of choice from the banner.

Prior to a placement in this position, a background check, including criminal history record will be conducted. Information from your background check will not necessarily preclude employment but will be considered in determining your eligibility to perform the requirements of the position.

Other information

• For positions requiring travel, you must have a valid unrestricted driver's license and have insurance if driving a privately owned vehicle on state business.
• This position is represented by the Washington Federation of State Employees (WFSE).
• Candidates who are offered a job with L&I must possess work authorization that does not require sponsorship by the employer for a visa now or in the future.
• The Department of Labor & Industries complies with the employment eligibility verification requirements of the federal employment eligibility verification form, I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.
• Please note: L&I may use this announcement to fill multiple permanent and/or non-permanent positions.

Washington is America's Top State to live, play, and work, according to U.S. News (2021). Join the L&I team and enjoy all the Evergreen State has to offer.

In addition to offering a positive balance between life and work, L&I provides one of the most competitive benefits packages in the nation. We also believe your voice matters. We value our employees and their work-life balance by encouraging flexible schedules. L&I is a diverse state agency dedicated to the safety and health and security of Washington's 3 million workers.

Applicants wishing to claim Veterans Preference should attach to their application a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs. Please blackout any personally identifiable data such as Social Security numbers. For further information, contact L&I's View email address on click.appcast.io.

L&I employees come from all walks of life. We strive to hire great people from a wide variety of backgrounds. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

The State of Washington is an equal opportunity employer. Persons with a disability who need accommodation in the application process or testing process, or those needing this announcement in an alternative format, may call View phone number on click.appcast.io. TTY users should first call 711 to access the Washington Relay Service.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization.

If you have any questions regarding this job posting, program, or the agency, please contact Haleigh Missildine (she/her/hers).