Administrative Specialist

Description The purpose of this position is to organize and participate in projects and programs, maintain database records, and disseminate information. It analyzes data and recommends a plan of action for improving services. The role provides staff support to task forces, advisory groups, committees, and programs. This position works under general supervision, independently developing work methods and sequences. Essential Functions Evaluates policies, procedures, programs and services and recommends modifications. Coordinates the preparation and adoption of regulations, policies and procedures. Monitors the department budget and contacts vendors for services. Prepares and disseminates newsletters, project and program brochures and media, and participates in developing program policies and procedures. Analyzes statistical data, prepares narrative reports and correspondence, and recommends a plan of action for improving services. Researches materials, collects data, and maintains database records to track projects and generate reports. Communicates with other agencies and coordinates projects, office functions and departmental activities. Attends meetings to conduct presentations and to organize programs, projects and activities with other agencies or departments to provide information and publicize available services. Coordinates the scheduling of facilities and logistical issues for meetings, projects and events. Provides technical assistance and instruction concerning department activities, projects and programs, and explains procedures and operations. Minimum Requirements Associate’s Degree in Business or Public Administration, Education, Social Science or a related discipline. Two (2) years of office administrative support, customer service or public relations experience. Equivalency: An equivalent combination of education and experience may be substituted. Other Minimum Requirements: None. Physical Demands Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations. Unavoidable Hazards None. Equal Opportunity Employment Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management. Work Hours and Schedule May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government. Benefits Full Time Regular Medical Dental Vision Group Term Life Supplemental Life Accidental Death & Dismemberment Sick Leave Vacation Holiday Pay Bereavement Leave Kentucky Public Pensions Authority 457 Deferred Comp Voluntary Lifestyle Benefits Tuition Assistance Qualified Adult Benefits Childcare Assistance Free TARC Use Paid Parental Leave Part Time – 17.5 to 25 Hours Per Week Vacation (pro rata) Sick Leave (pro rata) Holiday Pay (pro rata) Part Time – Less Than 17.5 Hours Per Week Ineligible For Benefits Temporary Positions Ineligible For Benefits Interns Ineligible For Benefits #J-18808-Ljbffr