Legal Administrative Assistant

Job Description

Summary

A well-regarded national law firm seeks a Legal Administrative Assistant (LAA) Floater to serve as an essential member of law firm operations. The LAA Floater will provide a broad range of legal administrative support to attorneys as well as overflow and back-up administrative support for other legal staff, including peers, as needed across various specialized industry and/or practice areas. The LAA works collaboratively with legal and business services professionals within the firm and interacts with outside stakeholders with a professional and positive demeanor to provide world-class service to internal and external clients.

This hybrid role requires in-office presence in the New York office at least three days a week with a fourth onsite day every other week. Onsite expectations are Tuesday, Wednesday, Thursday, and one Friday every other week. This is a Monday through Friday, 9:30 a.m. to 6:00 p.m. ET shift with the opportunity for night and weekend overtime.

Responsibilities

• Maintain organized paper and electronic files; design and implement organizational systems where appropriate

• Coordinate and modify complex travel arrangements, including international travel, as directed

• Prepare expense reports

• Photocopy and scan materials as needed

• Prepare all materials related to the firm's billing process in an efficient, timely manner

• Maintain calendars, schedule meetings, book conference rooms, and make reservations as needed

• Handle incoming and outgoing telephone calls in a professional manner and communicate messages accurately and in a timely manner

• Maintain contact management system and manage contact communication processes as needed

• Complete daily diaries for timekeepers accurately and on time

• Type, prepare, revise, and process legal documents, correspondence, memoranda, presentations, and occasional court documents using standard Microsoft Office products

• Proofread work products to ensure they are complete and accurate

• Become familiar and stay up to date with firm policies, legal procedures, matters, and clients relevant to assigned practice area(s)

• Operate with discretion, professionalism, and courtesy at all times, particularly with sensitive or confidential information

• Participate in firm-provided training programs and apply learned skills to work products

• Maintain a neat, clean work area

• Other duties as assigned

Qualifications

• Two years of experience in an administrative support capacity in a legal or professional services environment

• Ability to work in a fast-paced environment and deliver work in an efficient and timely fashion

• Advanced Microsoft Office skills, including Microsoft Word, Excel, and PowerPoint

• Familiarity with formatting legal pleadings, drafting simple correspondence, and prior experience proofreading correspondence, memoranda, and pleadings is a plus

• Experience with intellectual property and/or litigation is preferred but not required

• Excellent written and oral communication skills

• Strong attention to detail and outstanding organizational skills

• Strong client service orientation

• Demonstrated ability to listen to others, follow instructions, and accept feedback

• Ability to work effectively with others

• Ability to work independently with a strong sense of accountability

• Flexibility to work outside standard business hours as needed

• Ability to commute to and from the firm office location on a regular basis

• Ability to lift and transport up to 10 lbs

Compensation: $63,400.00-$79,300.00, plus overtime and bonus