Licensing Coordinator

Licensing Coordinator Cedar Rapids, Iowa (Onsite) Job Title: Licensing Coordinator Company: Loenbro, LLC Business Unit/Department: Midwest Location: Cedar Rapids, Iowa Reports to: VP Learning & Development/Project Executive Employment Type: Full-time FLSA Classification: [Exempt/Non-Exempt] About Loenbro Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries, and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approachevery customer benefits from our capabilities and our care. At Loenbro, we don't just offer jobswe build careers grounded in integrity, teamwork, excellence, and purpose. Join a team where your expertise is valued, your growth is supported, and your work helps maintain and enhance the critical infrastructure that powers communities across the nation. Job Summary The Licensing Coordinator is responsible for managing all aspects of electrical licensing compliance for Loenbro. This role coordinates with state and local electrical licensing boards, verifies licensing requirements, maintains licensing records, and partners with Master Electricians, field leadership, and HR to ensure our workforce meets regulatory and contractual obligations. This is a detail-oriented, compliance-focused position that supports safe, legal project delivery companywide. Essential Job Responsibilities Maintain and manage company-wide licensing records for electricians, apprentices, and supervising personnel, track renewals, expirations, and continuing education requirements. Verify state and local licensing requirements for current and prospective projects; interpret regulations to determine what licenses, registrations, or endorsements are required. Communicate regularly with state and local electrical boards/authorities to confirm licensure status, submit required documents, and resolve discrepancies. Coordinate with HR and recruiting on candidate credential checks during hiring and onboarding to ensure required licenses are present before site assignment. Partner with Master Electricians and field leadership to validate on-site personnel qualifications and address licensing gaps or corrective actions. Maintain a centralized, auditable licensing database and produce regular compliance reports for operations leadership. Manage renewal workflows: notify individuals of upcoming expirations, collect renewal documentation, and submit renewal or registration forms as needed. Track and document continuing education or training hours; coordinate company-supported CE opportunities and reimbursements where applicable. Support contract and project teams by confirming licensing compliance for subcontractors and vendor personnel. Assist in developing and updating company policies and procedures related to licensing, credential verification, and regulatory compliance. Respond to licensing-related audits, notices, or investigations and coordinate corrective action plans with legal or operations teams. Provide training and guidance to field staff and supervisors on licensure requirements, documentation standards, and best practices for staying compliant. Other duties may be assigned as needed to support business operations. Minimum Qualifications Required: Associate degree or equivalent experience in business administration, compliance, construction management, or related field. 2+ years of experience in electrical licensing, credentialing, compliance, or administrative coordination; construction or trades industry experience preferred. Strong organizational skills with experience managing databases or tracking systems. Excellent written and verbal communication skills for interacting with government agencies, internal stakeholders, and employees. Proficiency with Microsoft Office suite (Excel, Word, Outlook); experience with HRIS, LMS, or credentialing software is a plus. High attention to detail, ability to prioritize multiple deadlines, and comfort working across field and office environments. Valid driver's license and ability to occasionally travel to job sites or regulatory Preferred: Prior experience working with state electrical boards, trade licensing, or construction compliance. Familiarity with electrical trade terminology and licensure types (Journeyman, Master Electrician, contractor registration). Experience coordinating continuing education tracking and renewal workflows. Demonstrated ability to build strong partnerships with field leadership and HR. Physical Demands and Work Environment The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Work Environment: Indoor office setting with controlled temperature. Potential visits to outdoor industrial sites with exposure to weather extremes. Potential exposure to noise, dust, chemicals, or other environmental factors. Travel requirements: up to 10% of time. This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies. Benefits Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team: Medical, dental, and vision insurance 401(k) retirement plan with company match Paid time off (PTO) and holiday pay Life and disability insurance Professional development and training opportunities Employee assistance program (EAP) Benefits eligibility may vary based on employment classification and hours worked. Guided by Core Values (LEAD), grounded in grit and a commitment to excellence, Loenbro betters our families, customers, and local communities. If you're ready to be part of a company that LEADS by: Living with Integrity Exceeding Expectations Acting with Urgency Delivering Excellence we want to hear from you. Loenbro is an Equal Opportunity Employer.