Senior Administrative Assistant

Senior Administrative Assistant

Embry-Riddle Aeronautical University marks its Centennial, celebrating 100 years of advancing the future of flight and aerospace education. With vibrant residential campuses in Daytona Beach, FL, and Prescott, AZ and a worldwide network spanning nearly 120 global locations Embry-Riddle stands as the world's largest aviation and aerospace university.

For a century, we have led innovation in STEM education, serving more than 30,000 students around the globe. Our cutting-edge programs in Applied Science, Aviation, Business, Technology, Engineering, Safety, Security, and Space empower the next generation of leaders to shape the future of flight, exploration, and discovery.

As we launch our next century, we remain committed to excellence, innovation, and preparing graduates who will transform industries and redefine what is possible.

The Opportunity

The Senior Administrative Assistant is responsible for managing the administrative operations of the Controller's Office and providing support to the Office of the Senior Vice President and Chief Financial Officer, as needed. This role coordinates daily administrative activities, manages communications, and supports a variety of projects and initiatives. This position reports to the Vice President and University Controller and requires a high level of organization, professionalism, initiative, and discretion.

Key Responsibilities

• Coordinate and manage calendars, meetings, and related logistics
• Provide administrative and project support, including research and coordination of special initiatives
• Prepare, proofread, and edit correspondence, reports, and presentations for accuracy and completeness
• Communicate effectively with internal and external stakeholders
• Coordinate events and meetings, including agendas, materials, and catering arrangements
• Manage office operations, including ordering and maintaining supplies
• Process purchase requisitions, bid waivers, and change orders
• Assist with onboarding activities for new team members
• Coordinate travel arrangements, expense reporting, and purchasing card reconciliations
• Track and follow up on tasks and projects to ensure deadlines are met
• Attend meetings, document proceedings, and follow up on action items as needed

This role is a part-time position working approximately 2030 hours per week and is an in-person role located in Daytona Beach, Florida.

Perks Await You at Embry-Riddle!

• Health Benefits: Experience comprehensive medical, dental, and vision coverage, along with wellness programs that include preventive care and fitness memberships. Our flexible spending and health savings accounts simplify managing healthcare costs. Join a workplace that prioritizes your healthbecause your journey to wellness should be rewarding! Buckle up for a healthier, happier you!
• Tuition Coverage: Get 100% tuition coverage for yourself for one undergraduate and one graduate degree, and discounted rates for your spouse and dependent children up to age 26.
• Retirement Contributions: ERAU contributes an annual 6% gift of your base salary to your retirement plan and offers a 4% matching contribution, with no vesting period.
• Generous Time Off: Relax with 18 days of personal leave in your first year. Enjoy 9+ paid holidays, including the day after Thanksgiving and the week between Christmas Eve and New Year's Day.

Qualifications

• Certificate, diploma, or degree (6-18 months post-high school) in business, accounting, or a related field
• 3-5 years of administrative experience
• Strong organizational, time-management, and multitasking skills
• Excellent written and verbal communication skills
• Demonstrated editing and proofreading abilities
• Strong attention to detail and accuracy
• Ability to work independently, take initiative, and exercise sound judgment
• Demonstrated ability to handle highly sensitive and confidential information with discretion, professionalism, and sound judgment
• Proficiency in Microsoft Office; experience with Workday preferred
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong interpersonal skills with the ability to interact effectively with students, faculty, staff, and visitors

Work Environment & Expectations

• Typical office environment
• Minimal work outside standard business hours
• Minimal travel may be required

Application process/requirements

To submit your application for this opportunity, please visit the Embry-Riddle Career Site and search for requisition number R311378. Please attach all relevant materials to your application when you apply online. Complete submissions include:

• Cover letter
• Full Resume
• Contact information for at least three professional references (please note that references may be contacted as part of the interview/screening process)

Current Embry-Riddle employees: Please apply directly through the ERAU Employee Hub Central application within Workday.