Director of Finance

Piedmont Community Action, Inc.

Job Description

Mailing Address: P O Box 5374, Spartanburg, SC 29304

Physical Address: 300 South Daniel Morgan Avenue, Spartanburg, SC 29303

Job Title: Director of Finance

Department: Finance

Reports To: Executive Director

FLSA: Exempt

Hrs: 8:30-5:00

Prepared By: Human Resources

Date Updated: May 2023

Summary

The Director of Finance will lead or collaborate with the Executive Director and the executive team in the development, monitoring and implementation of the agency’s finance policies and procedures. This individual will manage the fiscal operations of the agency to ensure the proper safeguard of agency assets.

Essential Duties and Responsibilities

Essential job duties/responsibilities of the Director of Finance include, but are not limited to the following:

• Maintain the fiscal policies and procedures manual and monitors performance within each department to ensure compliance with all procedures detailed herein to ensure maintenance of a system of internal controls.
• Advise management on desirable operational adjustments affecting agency financial area based on past, present and future operation.
• Assist program personnel in development of agency budgets and monitors approved budgets.
• Authorizes and reviews purchase orders signed by accounting personnel.
• Reviews agency daily cash position and reports.
• Supervises property upkeep and ensures that property inventory as outlined in the guidelines of federal and state funding sources is maintained.
• Accepts bids for property and operational service and initiates purchases as directed.
• Reviews check register and authorizes disbursements.
• Maintains and reviews insurance file for all agency policies. Requests renewals as they become due.
• Works closely with external auditors to ensure a timely and efficient audit of the agency’s financial statements.
• Coordinates the agency office building for services and other requirements related to state and federal government.
• Meets with staff of the Finance & Human Resources department to plan proper coordination of the accounting staff.

Supervisory Responsibilities

Assistant Finance Director

Senior Accountant

Fiscal Operations Specialist

Competencies

To perform job successfully and staff should demonstrate the following competencies:

• Problem solving – gathers and analyzes information skillfully, work well with group problem solving situations;
• Project Management – communicates changes and progress, completes projects on time;
• Customer Service – manages difficult or emotional customer situations; respond promptly to customer needs, responds to request for service and assistance, meets commitments when necessary;
• Interpersonal Skills – Maintains confidentiality; keeps emotions under control;
• Oral Communication – Speaks clearly and persuasively in positive or negative situations; listens and get clarifications, responds well to questions;
• Written Communication – Writes clearly and informatively; present numerical data effectively if needed
• Teamwork – Balances team and individual responsibilities; contributes to building positive team spirit;
• Judgment – Displays willingness to make decisions; exhibits sound and accurate judgment, makes timely decision
• Planning/Organizing – Uses time efficiently
• Professionalism – Approaches others in a tactful manner, reacts well under pressure, treat others with respect and consideration regardless of their status or position, and follow through on commitments
• Quality – Demonstrates accuracy and thoroughness, monitors own work to ensure quality and accuracy
• Quantity – Works quickly
• Safety and Security – Observes safety and security procedures
• Attendance/Punctuality – Is consistently at work and on time
• Dependability – Follows instructions, responds to management directives

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and or ability required. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions.

Education and/or Experience

Bachelor’s Degree (BA/BS) from four year college or university in Accounting (MBA preferred); or five or more years related experience and/or training; or equivalent combination of education and experience. CPA preferred

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.

Mathematical Skills

Ability to use or demonstrate advanced mathematical skills

Reasoning Ability

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.

Computer Skills

To perform this job successfully, an individual must have excellent knowledge of the DBA system or database software and basic working knowledge of Microsoft Office application like word processing, PowerPoint, excel and outlook;

Certificates, Licenses, Registrations

Current Driver’s License

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.