HR Program Coordinator (Workforce Pathways & Programs)

The salary range for this position is $26.63 - $39.95 (Hourly Rate)

Placement within the salary range is dependent on several factors such as relevant work experience and internal equity. For positions represented by a labor union, placement within the salary range is guided by the rules outlined in the collective bargaining agreement.

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section located at jobs.nm.org/benefits to learn more.

Northwestern Medicine is powered by a community of colleagues who are purpose-driven and committed to our mission to deliver world-class care. Here, you'll work alongside some of the best clinical talent in the nation leading the way in medical innovation and breakthrough research with Northwestern University Feinberg School of Medicine.

We recognize where you've been, and we support where you're headed. We celebrate diverse perspectives and experiences, which fuel our commitment to equity and culture of service.

Grow your career with comprehensive training and development opportunities, mentorship programs, educational support and student loan repayment.

Create the life you envision for yourself with flexible work options, a Reimbursable Well-Being Fund and a Total Rewards package that support your physical, mental, emotional, and financial well-being.

Make a difference through volunteer opportunities we offer in local communities and drive inclusive change through our workforce-led resource groups.

From discovery to delivery, come help us shape the future of medicine.

Benefits:

• $10,000 Tuition Reimbursement per year ($5,700 part-time)
• $10,000 Student Loan Repayment ($5,000 part-time)
• $1,000 Professional Development per year ($500 part-time)
• $250 Wellbeing Fund per year ($125 for part-time)
• Matching 401(k)
• Excellent medical, dental and vision coverage
• Life insurance
• Annual Employee Salary Increase and Incentive Bonus
• Paid time off and Holiday pay

Description

The HR Program Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

Responsibilities:

• Manage all aspects of the Northwestern Medicine Scholars Program and broader Westinghouse College Prep partnership working directly with the students, Advisory Board, school leadership and Foundation grantors.
• Coordinate pipeline initiatives in partnership with the NM Academy.
• Leads coordination and completion of external workforce award applications including writing essays, compiling key data and metrics from across the organization (i.e. Working Mother 100 Best, HEI LGBT survey, Beckers Top Companies to Work For and other regional awards).
• Support and coordinate employee recognition program and events in partnership with Employee Programs Manager.
• Professionally represents Northwestern Memorial HealthCare by attending appropriate external and internal events and meetings related to recognition, pipeline and diversity activities.
• Develop and maintain relationships with all community partners, customers, vendors.
• Works collaboratively with other members ofthe HR division and serves as a project team member for various HR projects.
• Seeks to continually improve and enhance HR workforce initiatives and employee programs through automation and streamlining.
• Work with Senior Vice President of HR on projects as needed including writing board reports.
• Additional Functions:
  • Completes administrative tasks/projects supporting the Director, Human Resources including meeting scheduling, management of P.O./invoices. Independently plans and executes activities in support of projects and meetings such as room scheduling, signage, catering, equipment, appropriate notifications.
  • Coordinates monthly HR team meetings.
  • Adheres to project timelines and able to independently navigate obstacles.
  • Performs miscellaneous tasks and projects as directed.
  • Adapts behaviors and work methods in response to new information, changing conditions, customer needs, and unexpected outcomes.
  • Embodies leadership, team building and group facilitation skills.
  • Builds trust with customers and team members.
  • Assists others in focusing on detailed tasks, actions and solutions.
  • Expresses ideas and facts in a succinct organized manner in groups and one-to-one conversations.
  • Maintains confidentiality.
• EOE/AA.

Qualifications

Required:

• Bachelor's degree.
• Demonstrated mastery of Microsoft Excel, Microsoft Word, Access and PowerPoint.
• Excellent organizational, project management and time management skills.
• Detail oriented with natural commitment to follow through.
• Professional and polished.
• Excellent communication skills (verbal and written).
• Ability to work under pressure in a fast paced environment.
• Flexible and demonstrates comfort with ambiguity.
• Strong intellectual curiosity, initiative, and highly effective listening skills.
• Comfortable handling multiple projects, accurately setting priorities on a regular basis.
• Thinks creatively and works as a collaborative team member.

Preferred:

• Familiarity with PeopleSoft and web-content management.
• Master's degree

Equal Opportunity

Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Background Check

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check.  Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. 

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our  Benefits section to learn more.

Sign-on Bonus Eligibility (if sign-on bonus offered for position): Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.