Senior Accounts Payable Specialist

A bit about us:

We are seeking an experienced Senior Accounts Payable Specialist to support a high-volume AP function within a fast-paced professional services environment. This position will take ownership of complex accounts payable activities, including invoice processing, payment execution, vendor account reconciliation, discrepancy resolution, and maintaining accurate financial records.

The ideal candidate brings strong AP fundamentals, excellent attention to detail, and the ability to independently manage priorities while contributing to an established, collaborative accounting team.

Why join us?

Join a stable, established organization with a collaborative and supportive accounting team
Step into a senior-level AP role with greater ownership and exposure beyond invoice processing
Gain hands-on experience with vendor reconciliations, month-end close, accruals, and process improvements
Work alongside experienced Accounting and AP leadership with opportunities to continue developing your skill set
Become a trusted resource on a high performing AP team known for strong tenure and low turnover
Build valuable experience within the legal/professional services industry

Job Details

Key Responsibilities
Manage high-volume, full-cycle accounts payable, including processing 20-50+ invoices and payment requests per day
Review invoices and supporting documentation for accuracy, proper coding, approvals, and compliance with established procedures
Prepare and process vendor payments, check requests, and other AP transactions
Research and resolve invoice discrepancies, payment issues, duplicate invoices, and vendor inquiries
Perform vendor account reconciliations and assist with resolving outstanding balances
Maintain accurate AP records and supporting documentation to ensure a clean audit trail
Assist with month-end close activities, including AP reconciliations, accrual support, and outstanding invoice review
Partner with Accounting, Finance, and internal departments to address AP-related issues and maintain timely processing
Identify opportunities to strengthen controls, streamline processes, and improve AP efficiency
Serve as an experienced resource to other AP team members and provide support on more complex transactions as needed

Qualifications
3+ years of progressive Accounts Payable experience, within a law firm or in the legal services industry
Strong understanding of full-cycle AP processes, invoice coding, payment processing, vendor reconciliations, and discrepancy resolution
Legal or professional services industry experience preferred
Experience working with carrier invoices and/or billing guidelines is a plus
Strong Microsoft Excel skills, including Pivot Tables and VLOOKUP/XLOOKUP; exposure to macros is a plus
Experience with Aderant preferred but not required
Highly detail-oriented with strong organizational, analytical, and problem-solving skills
Ability to independently manage a high transaction volume while consistently meeting deadlines

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot's policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy