Office Coordinator

Job Description

Job Description

We are looking for an experienced Office Coordinator to support front desk operations and create a welcoming experience for visitors and employees. This Contract position is ideal for someone who can manage daily reception activities, handle incoming communications efficiently, and keep the office environment organized. The role combines customer-facing support with administrative coordination, requiring strong attention to detail and communication skills.

Responsibilities:

• Welcome guests and staff at the front desk, provide assistance upon arrival, and ensure a welcoming first impression for the office.

• Manage a multi-line phone system by answering, directing, and relaying incoming calls promptly and accurately.

• Create expense reports, manage executive scheduling and book travel.

• Coordinate front office activity by monitoring visitor access, maintaining reception coverage, and responding to general inquiries.

• Provide concierge-style support by assisting with routine requests, offering information, and helping resolve day-to-day office needs.

• Maintain an orderly reception area and support overall office organization to promote a smooth daily workflow.

• Receive messages, route communications to the appropriate contacts, and follow up when needed to support timely responses.

• Assist with basic administrative tasks such as scheduling, document handling, and general office coordination.

• Support internal teams with front desk and communication needs while delivering courteous and efficient service throughout the day.

• Previous experience in a front desk, receptionist, office coordination, or customer-facing administrative role.
• Ability to operate a multi-line or switchboard phone system with accuracy and courtesy.
• Strong verbal communication skills and confidence handling a high volume of inbound calls.
• Experience providing receptionist duties and concierge-style support in a detail-oriented office setting.
• Excellent organizational skills with the ability to manage multiple tasks and shifting priorities.
• Detail-oriented demeanor, dependable attendance, and a service-oriented approach to guest and employee interactions.
• Basic administrative proficiency, including message handling, scheduling support, and general office assistance.