Office Manager - Audi Dealership

Job Description

Job Description

Auto Dealer Office Manager – Luxury Automotive Dealership

Location: West Covina, CA
Employer: Audi West Covina
Job Type: Full-Time
Compensation: Competitive Salary + Performance Bonus + Benefits

Audi West Covina is a premier luxury automotive dealership dedicated to delivering an exceptional customer experience while maintaining the highest standards of operational excellence. We are seeking an experienced, detail-oriented Office Manager to lead our dealership accounting and administrative functions while supporting compliance, financial controls, and team development.

This is an excellent opportunity for an automotive accounting professional who thrives in a fast-paced environment and is passionate about accuracy, leadership, and continuous improvement.

The Office Manager is responsible for overseeing all dealership accounting and administrative operations, ensuring compliance with manufacturer requirements, company policies, state regulations, and accounting best practices. The ideal candidate will possess strong leadership skills, extensive dealership accounting experience, and the ability to manage multiple priorities while maintaining exceptional attention to detail.

• Oversee daily dealership accounting operations, including:
  • Accounts Payable
  • Accounts Receivable
  • Contracts Processing
  • Vehicle Inventory Accounting
  • Bank Reconciliations
  • General Ledger Maintenance
  • Payroll Coordination
  • Month-End Closing Procedures
• Ensure timely and accurate financial reporting.
• Maintain compliance with Audi, DMV, lender, and regulatory requirements.
• Monitor schedules and reconciliations to ensure accuracy and timely resolution of discrepancies.
• Review and approve accounting transactions and journal entries.
• Manage office personnel, including accounting clerks, title clerks, contract processors, and administrative staff.
• Partner with dealership leadership to analyze financial performance and identify opportunities for operational improvement.
• Assist with manufacturer audits, sales tax reporting, and external audits.
• Maintain strong internal controls and safeguard dealership assets.
• Support the General Manager and Controller with budgeting, forecasting, and financial analysis.
• Foster a positive, professional, and team-oriented culture.

• Minimum 5 years of dealership accounting experience required.
• Previous Office Manager or Assistant Controller experience preferred.
• Luxury automotive dealership experience strongly preferred.
• Strong knowledge of dealership accounting practices and financial statements.
• Experience with CDK Drive or similar dealership management systems.
• Comprehensive understanding of DMV regulations, contracts, funding, and title processing.
• Proficiency in Microsoft Excel and financial reporting tools.
• Excellent organizational, analytical, and problem-solving skills.
• Strong leadership and team development abilities.
• Ability to maintain confidentiality and handle sensitive financial information.

• Competitive compensation package
• Medical, Dental, and Vision Insurance
• 401(k) with Company Match
• Paid Vacation and Holidays
• Employee Vehicle Purchase Program
• Professional Development Opportunities
• Growth Potential Within a High-Performing Organization

Audi West Covina is recognized for delivering exceptional customer experiences, strong financial performance, and a culture built on accountability, integrity, and teamwork. We are seeking professionals who take pride in their work and are committed to excellence in every aspect of dealership operations.

Join a team that represents one of the world's most prestigious automotive brands while helping drive the continued success of a top-performing Audi dealership.