Administrative Assistant / Administrative Coordinator - New York, NY - PP26-12312

Job Description

Job Description

Job Title: Administrative Coordinator / Administrative Assistant
Location: New York, NY
Job Type: Contract
Duration: 13 Weeks (With Highly Possibility of Extension or permanent placement)
Shift: Day Shift
Schedule: Mon – Fri - 9:00am – 5:00pm

Pay Rate

• Local: $17.00- $18.00 Per Hour

Required Qualifications

• Bachelor's Degree

Responsibilities

• Answers routine and specific inquiries when possible. Directs inquiries, when necessary, to the appropriate department or individual for further information and/or resolution.
• Assists in maintaining and monitoring the budget and grant allocations. Prepares documents required to maintain balanced accounts for review and approval.
• Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems.
• Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished.
• Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors' contracts and renews as needed.
• Checks materials submitted for supervisor's attention to ensure all relevant data, authorizations and pertinent information are included.
• May assist supervisor with the completion of grant applications, special projects and JCAHO and other survey preparations.
• Mentors, trains and/or conducts orientation for new office support staff and monitors performance.
• Coordinates administrative, secretarial and/or general office support coverage.
• Assigns work, sets deadlines and supervises the work of assigned staff.
• Performs other related duties.