Procurement Project Administrator

Procurement Project Administrator (PPA)

WeGo Public Transit is looking for a highly skilled and experienced procurement officer to join our team of professionals. This person will have various responsibilities on the team which include, but not limited to, coordinating procurement and contracting activities for the delivery of goods and services, professional services and construction projects. This individual should be detail oriented, results driven, well organized, strong project management skills, and excellent verbal and written communication skills.

Procurement Manager

Performs all procurement-related activities and planning, evaluation of proposals, and recommends a wide range of awards. Prepares a large variety of difficult, complex, and/or innovative requests for proposal and/or bid, which are responsive to our needs by following local, state regulations, Federal Transit Administration (FTA) guidelines, and the Procurement Policy

Assists in developing and defining contract/bid specifications; writes solicitations (Request for Proposals, Requests for Quotations, and Invitations to Bid); analyzes and determines the most appropriate contract types to reduce exposure to risk

Maintains properly documented procurement files following FTA guidelines

Participates in the negotiation of contract terms and conditions; monitors negotiation sessions to ensure ethical procurement practices are followed; advises departments on the type, form, and context of the final contract negotiated

Review and adhere to compliance of departmental policy, procedure, local, State, and Federal regulations of procurement/Publish required procurements

Verify purchase requisitions by comparing the board approval document and the contract

Prepare purchase orders by verifying specifications and price; ensure all levels of approvals are met per the procurement type

Communicates clearly and persuasively; establish and maintain effective relationships with department officials, company/vendor representatives, and staff members.

Prepare related supplemental paperwork in support of contracts for the Board; prepares analytical reports, correspondence, and memoranda.

Keep information accessible by sorting and filing documents

Work independently; read and interpret rules and regulations; collect, organize, and evaluate information; identify alternative solutions, and project consequences of decisions and recommendations

Compose clear and concise reports, recommendations, and correspondence. Performs market, total life cycle cost, and value, price, and complex cost analysis in formulating purchasing forecasts and recommendations for purchasing commodities or services

Report DBE selected vendors to the Director of Business Diversity

Track federally funded send per the submitted invoice

Confirm with Grant Administrator if FTA funds will be applied to the project/ invoice

Perform other duties as assigned

Physical activity includes but is not limited to:

Sitting, standing, lifting, reaching, walking, talking, writing, carrying, grasping, holding, clarity of vision, speaking, listening

Must be able to operate office equipment, including but not limited to telephone system, typewriter, computer system, printer, copy machine, facsimile machine, and adding machine

Ability to work assigned schedule

Ability to work overtime when necessary to meet work goals

Understand and carry out detailed written or verbal instructions

Solve problems

Work with little supervision

Perform repetitive work

Practice good customer relation skills

Meet required deadlines

Maintain effective working relationships with all levels of employees

Must be able to make presentations to groups of people

Ability to compose written documents

Maintain confidentiality

Possession of college degree in business administration, accounting, or related field strongly preferred; some college required. Minimum three years experience in procurement and contract administration. Prefer experience in purchasing equipment and services related to the transportation industry. Must have very strong mathematical and analytical skills and be very detail oriented. Excellent verbal and written communication skills required.

Exempt