Supply Chain Administrative Assistant

As a Supply Chain Administrative Assistant, you play a vital role in supporting the purchasing department by handling administrative tasks related to procurement and supply chain management. Your responsibilities involve maintaining records, coordinating with vendors, and ensuring smooth operations within the purchasing function. 

RESPONSIBILITIES:

• Data entry tasks assigned by the Supply Chain Manager.


• Monitor and maintain purchasing inbox.


• Maintain and update Master Data information in ERP system including lead times, approved alternative parts, and supplier quotes


• Order office supplies and other manufacturing suppliers as required.


• Reconcile and provide required receipts and backup for all procurement card transactions.


• Track Purchase Order confirmations and communicate any differences to Procurement Specialists


• Ensure freight and tariff costs are captured on Purchase Orders.


• Update open order dashboard and reports including orders awaiting delivery of parts.


• Quote and schedule outgoing customer shipments.


• Coordinate incoming shipments in the most economical way possible.


• Preparing international shipment documentation including export/import codes, categories and parts descriptions

• Produce and maintain reports requested logistics reports


• Audit freight invoices to ensure accuracy.


• File freight claims and track to completion.


• Miscellaneous administrative duties.


• Interact with the Supply Chain Team, internal departments, and suppliers.

EDUCATION, KNOWLEDGE, SKILLS AND WORK EXPERIENCE:

• Proficient in Excel and Word.


• Ability to multitask with competing deadlines and prioritized workload.


• Strong interpersonal skills, both written and verbal, including the ability to communicate effectively at all levels within the organization.


• Some experience in manufacturing (preferred).


• Experience in administrative experience

SALARY:

• $19+ DOE

BENEFITS:

• Paid time off (12 days per year)


• Paid Holidays (8 days a year)


• Health Insurance (multiple plans to choose from)


• Dental Insurance


• Vision Insurance


• Flexible Savings Account


• Health Savings Account


• 401(k) Matching Retirement after one year

WHY JOIN US?

• Be part of a forward-thinking team that values innovation and collaboration.


• Work on impactful projects that shape the future of our industry.


• Enjoy a supportive environment with opportunities for growth and development.