ADMINISTRATIVE ASSISTANT NEW CONSTRUCTION

Job Description

Job Description

B&C Fire Safety is a 50 year locally owned, family focused company with offices in Fort Walton Beach, Santa Rosa Beach, and Panama City Beach. B&C Fire Safety specializes in all facets of fire protection products and services. Our clients are comprised of commercial, industrial, hospitality, military as well as numerous local, state, and federal government entities. Our life safety protection services include the design, installation, inspection and maintenance of fire extinguishers, fire sprinkler systems, fire suppression systems and fire alarm systems. Our current territory spans the entire Florida Panhandle including Pensacola, Panama City, and Tallahassee.

B&C Fire Safety has an immediate opening for a qualified Administrative Assistant at our Fort Walton Beach, FL Location.

B&C Fire Safety is a 50 year locally owned, family focused company with offices in Fort Walton Beach, Santa Rosa Beach, and Panama City Beach. B&C Fire Safety specializes in all facets of fire protection products and services. Our clients are comprised of commercial, industrial, hospitality, military as well as numerous local, state, and federal government entities. Our life safety protection services include the design, installation, inspection and maintenance of fire extinguishers, fire sprinkler systems, fire suppression systems and fire alarm systems. Our current territory spans the entire Florida Panhandle including Pensacola, Panama City, and Tallahassee.

B&C Fire Safety is seeking a detail-oriented and organized Administrative Assistant to join our growing team. The ideal candidate will have experience in construction, fire protection, or service administration and be proficient in contract review, progress billing, and service billing.

Responsibilities

• Review customer contracts, purchase orders, and project documentation for billing requirements and compliance.
• Prepare and process progress billings in accordance with contract terms and project milestones.
• Generate and submit service invoices accurately and in a timely manner.
• Track outstanding invoices and assist with collections as needed.
• Coordinate with project managers, service managers, and customers regarding billing and contract questions.
• Maintain organized project and service files.
• Review work orders, service tickets, and supporting documentation for billing accuracy.
• Assist with accounts receivable reporting and other administrative duties.
• Support office operations and provide excellent customer service.

Qualifications

• Minimum 2 years of administrative experience, preferably in construction, fire protection, service contracting, or a related industry.
• Experience reviewing contracts and understanding billing requirements.
• Knowledge of progress billing and service billing processes.
• Strong attention to detail and organizational skills.
• Proficient in Microsoft Office, especially Excel and Outlook.
• Experience with ERP or service management software (Acumatica, ServiceTrade, or similar) is a plus.
• Ability to prioritize multiple tasks and meet deadlines.
• Strong written and verbal communication skills.

• High School diploma or equivalent
• Valid Driver’s License
• Must pass Pre-employment drug screen and background check

What We Offer

• Competitive pay based on experience.
• Paid holidays and vacation.
• Health benefits (if applicable).
• Retirement plan (if applicable).
• Opportunity for growth within a family-owned company that has been protecting our community since 1974.

Apply Today

If you are a motivated professional who thrives in a fast-paced environment and has experience with contract review, progress billing, and service invoicing, we would love to hear from you.

7:30AM - 4:30PM