Administrative Assistant 1 / Trainee 1 / 2 - NY HELPS

Administrative Assistant 1

The Department of Environmental Conservation's Office of Environmental Justice (OEJ) works to address environmental issues and concerns that affect primarily low income and minority communities through grant opportunities, enforcement of environmental laws and regulations, consultation, guidance, and enhanced public participation.

The Administrative Assistant 1 is needed to serve as the principal administrative support position for OEJ. Under the direct supervision of the program Director, the Administrative Assistant 1 would organize and coordinate administrative activities; direct the information flow for the program and provide support for section managers. The Administrative Assistant 1 would be expected to review incoming correspondence and draft responses where appropriate; review outgoing correspondence; research background information; transmit instructions to staff and conduct follow-up. The Administrative Assistant 1 would be responsible for the following tasks:

• Provide support to the Director of the Office of Environmental Justice.
• Schedule and arrange virtual and in-person meetings, conferences, and presentations for the Office of Environmental Justice.
• Arrange travel accommodations and process travel forms for office staff.
• Monitor office spending and available funds. Utilize SFS and local spreadsheets to provide office management and office budget liaison with real time budget information. Forecast budget use and availability.
• Schedule biweekly staff meetings. Work with attendees' calendars and assistants to schedule meetings with outside personnel. Provide updates to the team when meetings are cancelled or re-scheduled. Ensure agenda and other meeting materials are distributed in a timely manner.
• Take minutes at staff meetings or other meetings as needed.
• Transmit instructions from the Director to staff and monitor requests.
• Receive incoming correspondence, including phone calls, emails, and letters, and determine significance. Distribute as appropriate and ensure follow up as necessary.
• Prepare and proof correspondence.
• Act as a liaison between Office of Environmental Justice and other programs outside of the agency as needed.
• Assist with submissions and requests related to the Commissioners Correspondence Unit.
• Assist with monitoring and tracking of correspondence.
• Assist the with the planning and coordinating of events.
• Provide additional administrative support for Executive staff and OEJ staff as instructed by the Director.

Telecommuting may be available up to 50% of work schedule, will be discussed at interview. We offer a work-life balance and a generous benefits package, worth 65% of salary, including: Holiday & Paid Time Off, Public Service Loan Forgiveness (PSLF), Pension from New York State Employees' Retirement System, Shift & Geographic pay differentials, Affordable Health Care options, Family dental and vision benefits at no additional cost, NYS Deferred Compensation plan, Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds and many more...

The Department of Environmental Conservation (DEC) is committed to fostering a culture of diversity, equity, inclusion, and accessibility. Our work would not be possible without the diverse backgrounds, experiences, ideas, and abilities of our employees. DEC is committed to developing a workforce which represents the diverse population of New York State. DEC embraces a diverse and inclusive work environment by encouraging all individuals, including those with disabilities, to apply to open positions at the agency.

Some positions may require additional credentials or a background check to verify your identity.