Office Assistant - Intern

OFFICE ASSISTANT - INTERN

WHO WE'RE LOOKING FOR

Spectrum Vision Partners ("SVP") and OCLI Vision ("OCLI") work together to provide world class eye care to our patients to improve their lives. SVP, the management services team, supports OCLI Vision, one of the largest multi-specialty ophthalmology networks in the U.S. Our unique model and collaborative culture differentiate us in the marketplace and in our service to our patients. We build our culture one hire at a time. We want to build a talented team that helps us focus on delivering exceptional eye care: the kind of team people want to be a part of, and the kind of team our patients can't live without.


We want to learn more about you and the kind of team culture you can help us create. We are interested in your relevant skills and what you can do. We are even more interested in your positive attitude and flexible mindset!


OUR EXPECTATIONS OF YOU

The Office Assistant - Intern will play a vital role in supporting the administrative functions within an ophthalmology practice. This position is designed to provide hands-on experience in office operations, contributing to the smooth and efficient running of daily activities. The intern will assist with clerical tasks, data entry, and communication duties that support patient care and organizational workflows. By collaborating with various departments, the intern will gain valuable insight into healthcare administration and develop professional skills essential for a career in this industry. Ultimately, this role aims to enhance operational efficiency while fostering the intern's growth and understanding of healthcare office environments.

WHAT YOU'LL NEED TO SUCCEED

Minimum Qualifications:

• Currently enrolled in or recently graduated from a high school or college program.
• Basic proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Effective verbal and written communication abilities.
• Ability to handle sensitive information with discretion and maintain confidentiality.

Preferred Qualifications:

• Previous experience in an office or healthcare environment.
• Familiarity with electronic health record (EHR) systems or healthcare software.
• Knowledge of HIPAA regulations and healthcare compliance standards.
• Customer service experience, particularly in a healthcare or social assistance setting.
• Ability to multitask and prioritize responsibilities in a fast-paced environment.

Responsibilities:

• Perform general clerical duties including filing, photocopying, and organizing documents.
• Assist with data entry and maintaining accurate patient and office records.
• Support scheduling and appointment coordination for healthcare staff and patients.
• Respond to phone calls and emails, directing inquiries to appropriate personnel.
• Help prepare and distribute internal communications and informational materials.
• Maintain office supplies inventory and place orders as needed.
• Collaborate with team members to ensure compliance with healthcare privacy and confidentiality standards.

WHO WE ARE

Our globally recognized healthcare team is composed of some of the top minds in ocular medicine. Our senior management team has a combined 200 years of eye industry experience collaborating with some of the most recognized practices in the nation. While our providers have the expertise to diagnose and treat complex ocular, oculoplastic, and retinal conditions, we're also uniquely qualified to provide care for our patients from childhood through adulthood. We build relationships with our patients that last a lifetime.


With nearly 1,400 employees, we support over 50 clinic locations, five state-licensed ambulatory surgery centers, and over 110 surgeons, doctors, and other medical professionals. Our brands include OCLI Vision, Island Eye Surgi-center, New Vision Cataract Center, AIO, and others.


At Spectrum Vision Partners we know that cultivating diversity and fostering an inclusive work environment is critical to our impact and success. We create an environment where no individual is advantaged or disadvantaged because of their background. We offer equal opportunity employment regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability status, age, marital status, or protected veteran status. With a commitment to maintaining a bias-free environment in which harassment is prohibited, we respect cultural diversity and comply with the laws of the places in which we operate. We expect our business partners, suppliers, clients, and all of our team members to uphold these commitments.