Administrative Specialist III - Assistant to the Transit Director

Department Transit About Our Job Sarasota County is seeking an Assistant to the Transit Director-Administrative Specialist III, who will provide day-to-day high-level professional, administrative support and assistance to the Director as required to support Transit operations. For cross training purposes, you will maintain a complete understanding of services provided by the fiscal division including accounts payable and receivable and you will perform a variety of other functions supporting the management team and day-to-day operations of Transit. Your assignments will be of substantial variety and complexity, broad in nature, and require independent judgment of administrative functions. In this position, you will provide customer service, clerical, secretarial, processing and/or internal financial related functions. You must maintain the confidentiality of correspondence, documents, discussions, meetings, and telephone calls as well as support the mission and vision of the county and department. Job Description Manage workflow of assignments within the department, including items for director’s review and tracking deadlines Manage calendars and logistics for meetings and events as needed, including for the advisory committee Draft, format, proof, coordinate signatures, and circulate correspondence for the director Research data and business matters Manage and organize files, serves as department’s records management and public records coordinator Track payments received and coordinate related documents with finance team Vendor/procurement coordination Interface with County Offices Interface with external entities on behalf of the director, including FDOT, FTA, CTD, other municipalities, etc Assist in performance management Assists in welcoming new office employees, including logistics of workspace preparations Serves as customer service liaison for director’s office Coordinate office equipment logistics Coordinates the Department Disaster Preparedness Plan (DDPP) for the director’s office and in alignment with the department lead Prepare & assist with contracts, legal documents Prepare eGenda packets and track all department eGenda items in process Hours Monday- Friday, 8:00 a.m. -5:00 p.m. About You Minimum Qualifications Associates degree from an accredited college or university and 4-6 years of clerical, administrative and computer experience, with some executive exposure. Year for year experience may substitute for the college degree. Valid Florida Driver’s License. Preferred Qualifications Skilled task management Advanced professional certification Executive Assistant experience Knowledge of processes utilized by Sarasota County About Everything Else Pay Range: $18.32 - $23.36 This Posting is currently Open Until Filled #J-18808-Ljbffr