Public Utilities Administrative Specialist

About Our Job

Are you an organized, customer-focused professional who thrives in a fast-paced environment? In this role, you will provide essential administrative support to the Public Utilities Department, helping ensure daily operations run smoothly and efficiently. Responsibilities include preparing business correspondence and reports, supporting budget and purchasing processes, coordinating contracts and records, and assisting with a variety of administrative functions that support both internal stakeholders and the public. If you enjoy supporting critical public services and making a positive impact on your community, we encourage you to apply today!

About This Position

• Serve as a primary administrative liaison with County leadership, regulatory agencies, external organizations, and customers
• Coordinate complex calendars, meetings, and events, including scheduling, logistics, agendas, and meeting minutes
• Prepare, proofread, and manage correspondence, reports, presentations, and standard operating procedures
• Research, respond to, and resolve customer inquiries and concerns while providing exceptional customer service
• Assist with budget preparation, financial tracking, purchasing activities, invoice processing, and contract administration
• Manage public records retention, departmental communications, Contact Center knowledge base updates, and creative services requests
• Support emergency management operations, including disaster response activities and Continuity of Operations Plan maintenance
• Coordinate technology-related initiatives, including computer refresh programs, software administration, and electronic records management
• Facilitate human resources functions such as training coordination, ADA compliance support, and organizational chart maintenance
• Process Board and Contract agenda items while coordinating departmental projects, facility needs, inventory, and operational support activities

Work Hours: Monday - Friday, 8:00 a.m. - 5:00 p.m.

About You

Minimum Qualifications:

• A High School Diploma or its equivalent AND two (2) to five (5) years of clerical, secretarial, and computer experience
• OR A college degree in Business from accredited college or university AND one year of clerical, administrative, and computer experience with some executive exposure

The ideal candidate has the following knowledge, skills, and/or abilities:

• Knowledge of standard office procedures and composition of correspondence.
• Ability to provide excellent customer service under pressure in a fast-paced environment and establish and maintain effective working relationships with co-workers, supervisors, and customers. Intermediate accounting skills
• Knowledge of Microsoft Office 365.

Subject to Passing Substance Screening: This position is subject to passing a pre-employment substance screening. An applicant who fails to pass a required drug screening test shall be disqualified from employment in any class for five (5) years.

Starting Pay: $22.94/ hour

Employee Type: Regular (Budgeted)

Our interview process could include phone interview(s), Microsoft Teams video interview(s), and/or in-person interview(s).

If you are selected to join our team, please click on this link to review the Required First Day Documents. You will need to present the following items on your first day:

• I-9 Acceptable Documents to show your identity and authorization to work. Use this link to learn more and review the different document options:
• If your position requires a Florida Driver's License, this must be one of your documents. (Your Florida Driver's License can serve as one of your documents listed in link above – List B Documents.)
• U.S. Social Security Card (signed, physical card). This is a requirement of our Payroll Department and failure to provide this document could jeopardize timely compensation. (Your U.S. Social Security Card can serve as one of your documents listed in link above – List C Documents.)

Benefits:

• Enjoy great benefits including Health, Dental, Vision, and Life Insurance, Short-Term and Long-Term Disability, Flexible Spending Accounts, Employee Assistance Program (EAP), Florida Retirement System (FRS) and many, many more!
• For more information about employee benefits, please click this link or visit SCGov.net for additional information.
• Utilize our award-winning wellness program including free gyms and classes at multiple Sarasota County Government locations.
• Enjoy 11 paid holidays, 3 personal days and 16 paid vacation days in the first year of full-time employment with increasing accrual rates with years of service. (That adds up to a possible 30 days off in your 1st year!)

A different blend of voices prompt better conversations, choices and results for everyone. Sarasota County – Many Voices, One Team.

We celebrate and value the experiences, backgrounds, perspectives, talents and strengths that make us different.

Our vision is to attract, develop, retain and engage a talented workforce broadly representative of the citizens and communities we serve. To further value creativity, innovation, collaboration and great customer service – internally and externally.

A job applicant with a disability who requires reasonable accommodation to participate in the application/selection process is requested to make known the need for an accommodation to Human Resources or appropriate county staff members. For assistance with the application, please call View phone number on click.appcast.io.

Sarasota County prohibits discrimination in all services, programs or activities. View the complete policy at scgov.net (keywords: ADA Compliance).

Sarasota County Government is a Tobacco-Free/Drug-Free Workplace.