Accounts Payable Specialist

Accounts Payable Specialist

Job Type: Full-time

Location: Brooklyn, NY

Salary: ($56,000 to $62,000)

About the Role

PBS Facility Service is seeking an experienced Accounts Payable Clerk to join our team. The successful candidate will have at least 3 years of experience in a similar role, with a strong understanding of accounting principles and practices, at least 3 years of experience using QuickBooks, and proficiency in Microsoft Excel.

Responsibilities

• Manage and process all invoices, purchase orders, and expense reports using QuickBooks.
• Reconcile financial data to maintain accurate account balances and support compliance with established accounting practices.
• Review and reconcile vendor statements and resolve any discrepancies.
• Maintain accurate and up-to-date vendor files in QuickBooks.
• Confirm accounts payable and controlled expenses by receiving, processing, verifying, and reconciling invoices.
• Assist with month-end closing and other accounting tasks as required.
• Use Excel to create reports and analyze data related to accounts payable.
• Use Zoho Office Suite to manage and track vendor communications and documentation.
• Perform daily bank reconciliation and manage check & cash payments.
• Minimize financial errors by reviewing account discrepancies and propose courses of actions to minimize financial loss.
• Manage work order cycles and ensure all vendors, and independent contractors are promptly and accurately paid through QuickBooks.
• Utilize union-related knowledge and experience in relation to union dues and benefits.

Qualifications

• At least 3 years of experience in an Accounts Payable role.
• Knowledge of accounting principles and practices a MUST.
• Proficiency in Microsoft Excel a MUST.
• Union-related experience, including knowledge of union dues and benefits.
• Excellent attention to detail and accuracy.
• Strong analytical and problem-solving skills.
• Experience with Zoho Office Suite is a Plus.

Education

A bachelor's degree in accounting, working to a degree in accounting or related field is preferred.