Administrative Assistant for Academic Success

Noorda College of Osteopathic Medicine is seeking an Administrative Assistant for Academic Success to help create an organized, welcoming, student-centered experience!  The Administrative Assistant provides administrative, operational, and program support while serving as a key point of contact for students, faculty, and visitors. This role is ideal for a proactive, detail-oriented professional who thrives in a collaborative, fast-paced environment. 

What You’ll Do 

• Coordinate student appointments, schedules, communications, referrals, and front office operations. 
• Support Academic Success programs, peer tutoring, departmental projects, meetings, travel, and hiring activities. 
• Maintain confidential records and accurate data in Microsoft 365, Smartsheet, and institutional systems. 
• Prepare professional correspondence, reports, presentations, agendas, minutes, and training resources. 
• Manage supplies, room reservations, purchasing, invoices, reimbursements, and follow-up items. 

Required Qualifications 

• Associate degree or an equivalent combination of relevant education and experience. 
• Two to five years of administrative experience. 
• Strong organization, scheduling, prioritization, communication, and follow-through skills. 
• Proficiency in Word, Excel, PowerPoint, Outlook, Teams, Forms, and OneNote. 
• Sound judgment, integrity, discretion, and the ability to safeguard confidential information. 
• Ability to work independently and collaboratively, adapt to changing priorities, and maintain accuracy while managing multiple deadlines. 

Preferred Qualifications 

• Bachelor’s degree. 
• Experience supporting a department, program, or team. 
• Higher education or medical education experience. 
• Smartsheet experience.  

Why Join Us? 

• Be part of a collaborative, mission-driven team dedicated to helping future physicians thrive. You’ll contribute directly to student success, build meaningful relationships across the college, and enjoy competitive pay, comprehensive benefits, and opportunities to grow in a dynamic medical education environment. 

Pay & Benefits  

• Competitive salary range of $45,000 to $50,000 commensurate with experience and education 
  • All offers of employment are contingent upon successful completion of a background check and verification of applicable credentials and licensure. 
• Generous benefits package with many choices and options:  
  • Health Insurance Plans (various options) 
  • Health Savings Account  
  • Flexible Spending Account  
  • Dental & Vision Plans 
  • Short-Term & Long-Term Disability Insurance 
  • 401(k) Matching 
  • Basic Life & Supplemental Life Insurance 
  • Employee Assistance Program (EAP) 
  • Other Employee Perks 

Location & Schedule

• On Site in Provo, UT 
• Full-Time Schedule 

Noorda College of Osteopathic Medicine is an Equal Opportunity Employer and does not discriminate against individuals in any phase of the application or employment phase on the basis of race, religion, creed, color, national origin, sex, sexual orientation, gender identity or expression, age, ancestry, physical or mental disability, medical condition including medical characteristics, marital status, veteran status, economic status, genetic identification, political belief, or any other classification protected by applicable local, state or federal laws. We encourage applications from candidates of all backgrounds, experiences, and perspectives.  The College adheres to all relevant government statutes, and state and federal laws.