Accounts Receivable Specialist

Job Title

Ensure all company policies and controls are being followed, including obtaining approvals or obtaining supporting documentation. Ensure all invoices are reviewed, approved, coded, and issued in a timely manner. Work with the customers on questions or inquiries they have. Process all third-party contract forms in a timely manner to ensure deadlines are met for payments. Provide statements to the customers routinely to make sure they have all invoices recorded. Prepare an open receivable list for review and discussion with the Controller. Process all deposits/receipts; checks, ACH, credit card, etc. into the system and apply to the appropriate invoices. Record all credits timely. Issue reports to internal staff when needed.

Duties/Responsibilities:

• Process all invoices timely and accurately
• Obtain all pay apps from sales team before deadlines
• Communicate with customers for rental extensions, collections or to answer any question.
• Complete 3rd party billings on their system when applicable.
• Process credit card receipts and apply payments timely and match to invoices correctly
• Follow up on all credits and process as requested
• Prepare any refund support and issue accordingly.
• Send aging report to sales staff and statements to customers at least monthly

Required Skills/Abilities:

• Work schedule of 7:30 am to 4:30 pm
• Excellent verbal and written communication skills
• Excellent interpersonal skills
• Bi-lingual (Spanish/English) not necessary but would be a plus
• Proficient in Microsoft Office Suite or related software
• Use of office 365 calendar management a plus
• Excellent organizational skills and attention to detail
• Good understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently, but not afraid to ask for help when unclear on new tasks
• Knowledge or experience with SAGE100 a plus
• Experience with AIA billing methods

• Two to five years of experience in a construction inside office role.