District Accounting Analyst

: District Accounting Analyst Rancho Santiago Community College District Salary Range: Grade 19: $92,413.56 - $118,038.68/year Job Type: Full Time Job Number: CL23-00803 Location: Santa Ana, CA Division: DO Business Services Closing: 2/15/2024 5:00 PM Pacific CLASS SUMMARY Under general direction performs a variety of complex and technical accounting tasks in the analysis, maintenance and auditing of accounts affecting District-wide operations; analyzes and prepares financial statements, reports and schedules; maintains specially funded (local, state, federal) projects database and monitors projects for compliance with financial reporting requirements; identifies problems and implements solutions; and performs related work as required to meet the department and District-wide accounting objectives. REPRESENTATIVE DUTIES Prepares complex financial analysis, reports and schedules, and account reconciliations for the centralized accounting department, such as monthly reconciliation of Cash in County and reconciliation of all payroll liability accounts for all District funds; May lead district accounting staff on a project or assignment basis by prioritizing projects, delegating assignments, setting deadlines, reviewing work and explaining the impact of changes; Research and develop procedures to resolve complex accounting problems, implements changes in operations or procedures; Research and analyze accounting transactions, budgets, contracts and special funds to resolve questions and validate data; reviews budget changes and reoccurring journal entries for accuracy, completeness, proper authorization, appropriate support; Maintains specially funded (local, state, federal) projects database; Monitors financial reporting deadlines; Monitors monthly checklist of balance sheet reconciliations for all County funds; Prepares quarterly fluctuation analysis of balance sheet accounts for all County funds; Reviews claim on cash, interfund transfers, and due to due froms entries between County funds, and prepares auxiliary billing to settle due to due froms; Coordinates information and communications among the District and other departments and external agencies to clarify and reconcile special funds, allocations and accounting issues or inconsistencies; Identifies areas within Fiscal Services where increased automation and reliance on system controls will lead to efficiencies; Assists management in implementing process improvements within Fiscal Services, including documenting internal procedures and creating or redesigning department forms, training manuals, etc.; Reviews and evaluates proposals for new departmental systems and applications involving financial accounting to ensure proper integration with other financial accounting systems; Prepares annual and interim financial statements and schedules such as the Schedule of Expenditures of Federal Awards (SEFA) and the Schedule of Expenditures of State Awards (SESA) for review; Monitors the District year-end close calendarand the County year-end close calendar and coordinates with the County to ensure timely closing; Gathers, organizes, analyzes and reviews documentation requested by external and internal auditors; meets with auditors and representatives of funding agencies to ensure compliance with accounting, federal and state requirements; Researches accounting and compliance issues as needed; Initiates federal drawdowns from the Department of Education and manages federal cash balances for compliance with federal cash management policies; Reviews and tracks year-end closing entries for all specially funded projects; Provides training to accounting staff; Balances workload in the department as needed; Performs other related duties assigned. ORGANIZATIONAL RELATIONSHIPS This position reports to the designated manager/administrator. KNOWLEDGE AND ABILITIES Knowledge of: Generally Accepted Accounting Principles (GAAP) and Governmental Accounting and Auditing Standards (GAAS), theory, and practices; financial record keeping, data processing and report procedures; administrative survey and reporting techniques, including research and data collection methods; budget and grant administration; methods and techniques of cost analysis; auditing practices and procedures; computerized accounting systems, spreadsheet software applications and business math; English usage, spelling, grammar and punctuation; principles of management, supervision and training; FERPA - Protect the confidentiality of student educational records in accordance with the Family Educational Rights and Privacy Act (FERPA), California law and college policies. Ability to: Perform advanced, complex professional accounting work; analyze and solve problems of organization and management; collect, analyze and evaluate financial data related to complex functions and operations; plan, organize and complete assignments with a minimal amount of detailed instruction; design and conduct research projects of moderate difficulty with defined parameters, and generate clear and concise reports; understand and carry out oral and written instructions and communicate with other agencies and organizations; develop and provide oral and written presentations, reports and training as requested; develop and implement recommendations regarding work procedures; directs the work of accounting staff and provide training as needed; interpret and apply rules and regulations. Job Qualifications MINIMUM QUALIFICATIONS Training and Experience Any combination of education and experience equivalent to a bachelor's degree in accounting, business or finance; and four years of increasingly responsible accounting experience. Additional Qualifications Financial accounting experience with grant and/or specially funded programs. Experience in governmental or fund accounting. Proficiency in Microsoft Excel. ABOUT RANCHO SANTIAGO COMMUNITY COLLEGE DISTRICT Rancho Santiago Community College District (RSCCD) is one of the most established districts in the state and has been in operation for nearly 50 years. Located in the heart of Orange County, it is one of the largest of California's 72 community college districts, based on the number of credit and non-credit students. RSCCD encompasses 25 percent of Orange County's total area and serves a population of more than 700,000 residents in the communities of Anaheim Hills, Orange, Santa Ana, Villa Park, and portions of Anaheim, Costa Mesa, Irvine, Fountain Valley, Garden Grove, Tustin, and Yorba Linda. The District includes Santiago Canyon College and Santa Ana College, as well as the Centennial and Orange Continuing Education Centers, the Digital Media Center, Joint Powers Fire Training Center, the Orange County Sheriff's Regional Training Academy, the College and Workforce Preparation Center, and the District Operations Center. RSCCD's three (3) auxiliary Foundations are actively involved in supporting both community and campus programs. EEO STATEMENT The Rancho Santiago Community College District (RSCCD) is committed to the concept and principles of staff diversity and equal employment opportunity by prohibiting discrimination based on ethnic group identification, national origin, religion, age, sex, race, color, ancestry, sexual orientation, physical or mental disability, gender identity, medical condition (cancer-related or genetic characteristics), marital status, citizenship, or service in the uniformed services, or on the basis of these perceived characteristics or based on association with a person or group with one or more of these actual or perceived characteristics. Applications from all persons interested in the position are encouraged. SELECTION CRITERIA Application Screening In addition to the requirements and responsibilities listed, the following criteria will be considered in selecting candidates for interviews:

• Education experience (breadth and depth)
• Work experience (breadth and depth)
• Demonstrated ability to work cooperatively with others
• Bilingual ability if applicable
• Demonstrated experience in working with diverse socio-economic communities
• Professional growth activities
• Specialized skills training
• Leadership skills
• Written and/or oral communication skills
• Presentation
• Problem Solving Skills

Based on the information presented in the application materials, a limited number of candidates with qualifications most pertinent to the position will be invited to participate in the selection process, which may include a written test and an oral interview. Meeting the position's minimum requirements does not guarantee advancement in the selection process. Candidate qualifications will be assessed to determine those who meet and exceed requirements and are deemed the most competitive in the applicant pool. Interview Applicants selected for an interview may be required to take additional tests or assessments and will be notified of such prior to the date of the interview. During the oral session, those selected for interviews will, in addition to the above, also be evaluated on the following factors:

• Oral communication skills
• Presentation
• Problem-solving skills

A predetermined set of questions will be asked of all applicants interviewed. Applicants are requested to provide thorough yet concise information on their related experience to ensure the correct evaluation of their qualifications. Evaluation criteria will be applied consistently to all applicants. The District will make reasonable accommodations for applicants with disabilities. Applicants should contact Recruitment in the Human Resources Office for assistance. Application Procedures To ensure full consideration, all applicants must submit a complete online Rancho Santiago Community College District Online application that includes the items listed below by the position's closing date. Human Resources will review all applications for completeness, and only complete application packets will be forwarded to the screening committee for further review. A Complete Application Packet Must Include the Following:

• RSCCD Online Application
• Resume - details all relevant education, training, and other work experience

This applicant pool may be used for vacancies in the same classification occurring within the next six months . Foreign Transcripts: Education completed outside of the United States must be equivalent to that gained in the conventional/accredited United States education programs to be considered for the satisfaction of minimum qualifications. The National Association of Credential Evaluation Services (NACES), a United States-based credentials evaluation service, must translate and evaluate Foreign transcripts. Conditions of Employment The selected candidate is required to complete the following before employment as part of the onboarding process:

• Present original documents for proof of eligibility to work in the United States.
• Provide a certificate of Tuberculosis Exam.
• Fingerprints (by a Live Scan Agency at the candidate's expense, and clearance must be received before the first day of employment.

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