Scheduling Specialist

Job Description

Job Description

Job Title:  Scheduling Specialist

Location:  Crystal Grove Office

Reports To: Scheduling Manager

Type of Shift:  Full Time

JOB SUMMARY:  The Scheduling Specialist receives a high volume of telephone calls daily and schedules appointments while maintaining a high level of customer service and quality patient care. Administration of the scheduling process includes scheduling a high volume of patient appointments with very little error and ensuring overall patient satisfaction.

JOB RESPONSIBILITIES:

1. Answers telephone calls in the scheduling phone queue and incoming calls in a courteous and timely manner.

2. Schedules and reschedules patient exams in the appropriate time slot and correct facility in a prompt, pleasant and helpful manner.

3. Verifies and updates all patient information in the EMR system including but not limited to patient demographics and insurance information.

4. Navigates and follows all steps of the scheduling process including assigning the correct exam tasks, referring physician information, selecting the correct exam, and by correctly spelling medical terms and diagnosis.

5. Identifies the correct CPT codes and fees for self-pay exams.

6. Knowledgeable in all imaging studies to answer basic questions for the patient or referring physicians' offices and recites exam preparation guidelines.

7. Reports equipment problems and/or irregularities in a timely manner.

8. Accurately fills out scheduling questionnaires and sends them to the inbound fax to be attached to the appropriate patient account.

9. Performs related work as required.

10. Customer Service.

WORK EXPERIENCE/EDUCATIONAL REQUIREMENTS:

2 or more years in the Medical Field preferred.

Medical Assistant Certification preferred.

High school diploma or GED.

SKILLS/PHYSICAL REQUIREMENTS:

Skills in establishing and maintaining effective working relationships with staff, patients and referring physician offices, and the ability to work independently.

This job requires prolonged sitting; Normal vision range with the absence of color blindness, normal hearing, and normal eye to hand coordination and manual dexterity; the ability to distinguish letters and symbols. This position may require lifting up to 25 pounds.