Staffing Coordinator

Job purpose

The Staffing Coordinator is responsible for recruiting Talent employees. It requires the ability to work with clients to identify the best talent to assist them with their openings and ensure that employees are processed and receive their weekly pay. The position reports to the Branch Manager.

Duties and responsibilities

• Employee Scheduling and Coordination: Support the office by taking incoming telephone calls, screenings and interviewing candidates seeking employment. Coordinates and schedules interviews for candidates; returns applicant calls for screening and scheduling; documents all candidate activity in system of record.
• Recruitment and Onboarding Support: Write and post open positions on job boards such as: Facebook, Indeed and Craigslist. Ensure employees complete all new hire paperwork, including but not limited to oral drug screening and background screening.
• Time Keeping and Attendance Monitoring: Assist with processing weekly payroll. Ensure all timesheets and punch corrections are gathered by the deadline.
• Record Keeping and Data Management: Maintain accurate and up-to-date data records of employee schedules, availability, and contact information.
• Communication and Collaboration: Responds to employee, field operations and corporate correspondence. Answers general inquiries and refer questions to the appropriate person. Retrieve and distribute incoming mail. Assist in keeping the office organized and clean. Partners with HR to address employee concerns. Partners with Risk to address questions regarding workers compensation. Builds and develops relationships with candidates, employees and clients.
• Other duties as assigned.

Qualifications

• Experience: Minimum of 1 year of recruiting, staffing, hospitality, food & beverage, restaurant, banquet or catering, housekeeping or janitorial experience.
• Communication Skills: Excellent verbal and written communication skills, with the ability to present solutions and ideas clearly and persuasively. Strong interpersonal skills and the ability to effectively communicate with a wide range of individuals and constituencies in a diverse community. Strong phone skills and professionalism. Bilingual in English and Spanish is preferred.
• Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). Experience with digital marketing and job board platforms. Avionte experience is a plus.
• Knowledge: Knowledge and understanding of the guiding principles for employment practices in a diverse workforce. Knowledge of recruitment advertising and marketing techniques and best practices.
• Time Management: Must demonstrate excellent organizational and time management skills.
• Other: Ability to work a flexible schedule including nights, weekends and holidays to meet client needs.

Working conditions

• Work is primarily performed in a standard office environment with prolonged periods of sitting at a desk and working on a computer.

Physical/Visual requirements

Physical Demands:

• Regularly required to sit, stand and walk on average 4-6 hours a day
• Occasionally required to lift or move up to 25 pounds
• Ability to communicate verbally and in writing clearly and effectively

Visual Demands:

• Ability to view computer screens and read written and electronic documents for extended periods.
• Specific vision abilities required by this job include close vision, distance vision, peripheral vision, and the ability to adjust focus.

Eligibility Requirements

• Must be legally authorized to work in the United States without restriction.
• Must be willing to undergo a drug screening
• Must be 18 years of age or older

HSS is an Equal Opportunity Employer and it is our policy to not discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, marital status, sexual orientation, gender identity, gender expression genetic information, disability, veteran status, or any other status protected by federal, state or local laws.